Water, Light and Streets Committee Meeting Minutes


DATE: Wednesday, June 9, 2010
TIME: 2:00 p.m. (2:35 p.m.)
PLACE: City Hall Council Chambers

PRESENT:
Alderpersons: Charles Barfield, Kimberly Brown, William Carrell, David McManus, David Daugherty, Robert Midnight, and Nathan Anderson with Alderman Jerry Mizell absent. Also present were Mayor Billy McDaniel, CFO Patricia Suttles, Attorney Rick Abell, City Clerk Brenda Westbrooks, Frank Walsh, Joe Matesevac, Brian Giltner and Tera Temple.

ROLL CALL
Barfield Present
Brown Present
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on May 26, 2010 as presented: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea



Influent Pump #3 – Frank Walsh
Mr. Walsh informed the committee that the mechanical seal went out of influent pump #3 at the Waste Water Treatment Plant and he has a quote from Warden Electric in the amount of $2,217.30 to repair the pump.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to authorize Frank Walsh to have Warden Electric to repair influent pump #3 at the Waste Water Treatment Plant for a cost of $2,217.30: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Long Term Control Plan – Review
This was discussed at length at the last meeting but was on today’s agenda encase someone had any questions or comments.
It will be on Monday Night’s Council Agenda for approval.


Tree Clearing at Airport
Mayor McDaniel informed the committee of a lot of large trees that have to be cleared from the Airport. He received quotes from Dale Obermark and Jerel Childers as follows:
Dale Obermark $14,200
Jerel Childers $13,250

The Mayor and CFO Patricia Suttles told the Committee that there is money in the airport fuel fund to pay for this, that he has budgeted $45,000 in this fund and only needs around $22,000.

Moved by Alderman David McManus and Second by Alderman William Carrell to recommend to the full Council to accept quote from Jerel Childers Excavating, Inc. in the amount of $13,250 to do needed tree clearing at the Airport: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea

Moved by Alderman David McManus and Second by Alderman William Carrell to adjourn: TIME: 2:57 P.M.
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea








DATE: Wednesday, May 26, 2010
TIME: 1:00 p.m.
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Kimberly Brown, William Carrell, David McManus, Jerry Mizell, Robert Midnight and Nathan Anderson with Alderman David Daugherty Absent. Also present Mayor Billy McDaniel, Corporate Counsel Rick Abell, Joe Matesevac, City Clerk Brenda Westbrooks, Verbal Blakey with BHM&G, Mike with HD Supply, William with ECO Lighting Co., Shawn Astin, Michelle Lewis, and Sam Dunning.

ROLL CALL
Barfield Present
Brown Present
Carrell Present
McManus Present


Moved by Alderman David McManus and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on May 20, 2010 as presented: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Energy Efficient Street Light Replacement – Verbal Blakey
Verbal Blakey with BHM&G was present along with 2 gentlemen (Mike with HD Supply & William with ECO Lighting Co.) to discuss possible lighting choices to replace lights on the highway coming from Big John’s down 5th Street, up Ferry Street and then down West 10th Street to just past the Dollar Store (approximately 82 lights).
Verbal was asked at the last meeting to check into possible grants for this lighting. She did just that and the deadline to submit the grant application is June 11th so she is back today to get input on the type of lighting the Councilmen want to apply for in the grant application.
William with ECO Lighting explained the difference between “induction lighting” and “LED lighting”.
Induction lighting has been around since 1990 has 100,000 hour life or about 22 year service life and proven to do well. These lights have a 10 year warranty.
LED lighting is a new application of lighting that is great but doesn’t have a track record to compare to. Has 50,000 hours of life, cost twice as much and William said they have had some issues with the lighting but know it will be perfected in the future.
Verbal told the committee that the grant funds must be 75% of the actual project and she checked into the energy efficiency grant and there is $198,000 available for 5 counties. The City could be looking at receiving $40,000 or so depending on the number of applicants that apply.
Verbal also said the IMEA yearly grant of $20,000 for a 3 year period would be $60,000 which could be used as the other 25%. She did remind everyone that these grants are reimbursement grants so the City has to expend the money first then is reimbursed.
Verbal said the deadline is June 11 and she feels she can meet that deadline but needs to know the type of lights the Committee wants, induction lighting or LED lighting.
The general consensus was to go with induction lighting.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to authorize Verbal Blakey with BHM&G to apply for grant funds for the City to do replacement induction lighting (possible 82 lights from Big John’s to Ferry Street, up Ferry Street to West 10th Street then out 10th to just past the Dollar Store): MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Fuel Adjustment to be broken out of Electric Charge and shown separately on Utility Bills:
City Clerk Brenda Westbrooks told the Committee that she has had different ones ask about the fuel adjustment being shown on the utility bills instead of being a part of the electric charge. They felt it would be a help to them in trying to control their usage if they know exactly what they are using. She said it was separate on the bills years ago and wanted the Councilmen to be aware of it and ok with it before she actually made the change.
Everyone seemed in favor of doing this but Mrs. Westbrooks said it wouldn’t be on the June bills but done as soon as they could.


Moved by Alderman Charles Barfield and Second by Alderman William Carrell to recommend to the full Council to have the City Clerk’s office to show the fuel adjustment charge separately on the utility bills: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea

Not on Agenda but discussed

(Pheasant Cove Subdivision Lighting)
Michelle Lewis, Shawn Astin, and Sam Dunning who are all residents of Pheasant Cove Subdivision were present to inquire into possible street lighting for the subdivision. It is extermly dark in that area at night without a full moon and they have great concerns. Mrs. Lewis explained what they needed and what they had been told from Mr. Cates, the owner of the subdivision. The Mayor and Councilmen explained about the agreement with Mr. Cates and what needs to be done. They seemed to understand the situation and said they would go to Mr. Cates and try to work out an agreement with him.
Mayor McDaniel told them that if Mr. Cates comes to an acceptable agreement with the Council on lighting and puts in the lights then he has no problem seeing that they are powered.




(The Buggy’s Drain Line)
David McManus told the Committee that the storm drain in front of the Buggy has collapsed and he asked when the people are supposed to be here to do the videoing for J.K. Thomas and possibility of having them to video that drain as well.
Mayor McDaniel said that J.K. has that scheduled and would have to check with him.

Mr. McManus also reported that a part of the frontage road going to the Buggy needs to be fixed.
It was the consensus that the road belongs to IDOT but the Mayor said he would check it out and if it only needs a little gravel or something he would see about getting it done otherwise would have to contact IDOT.

Mayor McDaniel said there will be another Water, Light & Street Committee meeting on June 2, 2010 at 1:00 p.m. to discuss the Long Term Control Plan with the Engineers. He said it will probably take a couple of hours.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to adjourn: MOTION CARRIED – TIME: 2:12 P.M.
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea













DATE: Thursday, May 20, 2010
TIME: 1:00 p.m. (1:23 p.m.)
PLACE: City Hall Council Chambers

PRESENT:
Alderpersons Charles Barfield, Kimberly Brown, William Carrell, David McManus, Jerry Mizell, Robert Midnight and Nathan Anderson along with Mayor Billy McDaniel, Corporate Counsel Rick Abell, CFO Patricia Suttles, Treasurer Kristy Stephenson, City Clerk Brenda Westbrooks, J.K. Thomas, Frank Walsh, Verbal Blakey, Steve Vantreese and Joe Matesevac.

ROLL CALL
Charles Barfield Present
Kimberly Brown Present
William Carrell Present
David McManus Present

Moved by Alderman David McManus and Second by Alderwoman Kimberly Brown to approve the minutes of the previous meeting held on April 22, 2010 as presented: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea



Economic Relief Proposal – Retail Electric Rebate
Verbal Blakey was asked a short while ago to check into possible relief with our city electric bills. She was present today to present her findings.
Verbal told the Committee that she along with the help of others has looked at the City’s rate structure and she feels it is where it needs to be to provide needed funds to keep the electric system up and to do projects and replacements needed to keep the system going and functioning properly. She did say that the only thing they could come up with to help ease the burden a little would be a one-time electric rebate to residential and commercial customers. She and Mr. Abell explained how that would work but did stress that it would be a one-time thing only.
General consensus was to approve the rebate.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full council to approve one time electric rebate as presented by Verbal Blakey and Rick Abell: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea





Projects to improve conservation and efficiency of electric system

Verbal Blakey told the Committee that if the City Council commits to continuing to convert the system from 4KV to 12KV that it would be saving for the future, along with working on our system loses which are about 9% to 10% at present.
Verbal informed everyone that there are IMEA rebate funds as well as Energy Efficiency grant funds available and that some of those funds could be used to replace lighting coming into Metropolis from Big John’s. The IMEA rebate is $20,000 a year use or loses.
The general consensus was to have Verbal to check into both the rebate funds and the energy efficiency grant funds and to strive to continue the conversion of the system.

3-inch Hammerhead Mole – Water Department
J.K. Thomas told the Committee that purchasing this would benefit the Water Department in being able to bore under streets and that there is money in the budget for it.

Moved by Alderman Jerry Mizell and Second by Alderman Charles Barfield to recommend to the full Council to authorize J.K. Thomas to purchase a 3-inch hammerhead mole for the Water Department, from Flow Systems for a cost of $5,518.88: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea



14-inch Butterfly Valve with Actuator – Water Plant

Mr. J.K. Thomas informed the Committee that he had a valve to fail at the plant and the cost to fix it is $4,364.12 (Flow Systems). He asked permission to have it fixed.

Moved by Alderman William Carrell and Second by Alderman David McManus to authorize J.K. Thomas to purchase a 14-inch butterfly valve with actuator for the Water Plant from Flow Systems for a cost of $4,364.12: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Clean & Video Sewer Main between Carter Dr. & Crestview Dr.

This main in this area has collapsed under a garage that was built over it years ago. The main either needs to be relocated or cleaned and lined. Mr. J.K. Thomas gave the following 3 quotes he had for videoing and cleaning an estimated 813 feet of 8 inch pipe:
Ron Septic $5,081.25
Mid America $275 per hour with windshield time
Reynolds Inliner $350 per hour
J.K. did state that he didn’t know if the Committee wanted to pay to have it videoed and cleaned then turn around and have to relocate the line or just have the line relocated and be done with it.
The consensus was that it would probably be more expensive to relocate the line and that hopefully it can be relined instead.

Moved by Alderman Charles Barfield and Second by Alderman William Carrell to recommend to the full Council to authorize J.K. Thomas to have Mid America video and clean the sewer main between Carter Drive and Crestview Drive for a cost of $275.00 per hour which includes windshield time (estimated 10 hour job): MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea

Update on Lois Lane Statue

Mayor McDaniel reported that he received word that the State has stopped all tourism grant money so the City will not be getting reimbursed the money on the Lois Lane Statue as originally thought.

Sports Park Lighting (Field #2) repairs in amount of $2,500 to $2,600

Mayor McDaniel reported that last Friday night the lights on Field # 2 in the City’s Sport’s Park went out. Do to the need of the field to play scheduled games, he had Tommy Reed to check it out and a panel board had gone out and he had him to go ahead and do the repairs and he will be presenting this for approval at the next meeting.




Asphalt Break – Frank Walsh

Mr. Walsh told the Committee that there was a break in the asphalt at the Sewer Treatment Plant and City crew is redoing it with 10 inches of concrete. It is a 25’ by 80’ area and will cost around $6,000 to concrete. Frank said there is money in his budget for this.


Mr. Walsh also told the Committee that he may need to have a line videoed and cleaned and that if it is ok he will have Mid America do it while they are here.
No one seemed to object.

Moved by Alderman William Carrell and Second by Alderman David McManus to adjourn: MOTION CARRIED – TIME: 2:47 P.M.
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea









DATE: Thursday, April 22, 2010
TIME: 1:00 p.m.
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, William Carrell, David McManus, David Daugherty, Robert Midnight and Nathan Anderson with Alderwoman Kim Brown and Alderman Jerry Mizell both absent. Also present were Mayor Billy McDaniel, City Clerk Brenda Westbrooks, Frank Walsh, J.K. Thomas, Joe Matesevac, Brian Giltner, Mike Worthen, Tera Temple, Andy Clarke, and Woodhaven residents; Mr. & Mrs. Jim Modglin, Mr. & Mrs. Don Snodgrass and Mrs. Mary Ann Hanson

ROLL CALL
Barfield Present
Brown Absent
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman William Carrell to approve the minutes of the previous meeting held on April 7, 2010 as presented: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Hanging Baskets
Mayor McDaniel told the Committee that he has a quote from Massac Co. Nursery in the amount of $3,843.00 for hanging baskets for both Ferry Street and Market Street.
Massac Nursery has been doing baskets for these streets since 2004. This year’s quote is actually $341.00 less than last years.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to approve the quote from Massac Co. Nursery in the amount of $3,843.00 for hanging baskets for both Ferry Street and Market Street: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea


Levy in Woodhaven Subdivision
Mayor McDaniel said that several residents of Woodhaven Subdivision are present to discuss drainage problems they are having.
Mayor McDaniel said that the ditches backup and hold water. He said he had Penny Emery to check it out and he suggested cleaning the silt. The Mayor said he would have Penny shoot a grade then have our guys try to bucket it out.
Mr. Jim Modglin who has lived in Woodhaven for 31 years said that the original owner always mowed and keep it clean and that last 2 or 3 years it hasn’t been mowed and the silt has built up and Mr. Modglin feels that is probably a major factor with their drainage problem.
Alderman William Carrell said that he just talked with Mr. Horntrop who was the original owner and he said he didn’t have any problems when he owned it which concurs with what Mr. Modglin just said.
Mr. Don Snodgrass who moved to the area in 2007 said that he detected a problem shortly after moving in and investigated the levy and discovered a leak. He said he sent a letter to Mr. Powell whom he bought his property from and who still owns the majority of the pound. He said he had no response from Mr. Powell. However Mr. Powell did do some bulldozing to correct the leak and that this may have helped to cause the drainage issue.
Mr. Snodgrass added that the tile under his drive is eroding out and that all of this affects his property value.
Mrs. Mary Ann Hanson who also lives in Woodhaven spoke and told the Committee that she has a problem with her tile and it maybe restricting the flow of water as well and she feels it is affecting her property value as well.
The situation was discussed and determined with the Attorney and Councilmen all agreeing that it is really not the City’s problem but an issue between property owners but if the City can help by cleaning out the silt then they are certainly willing to do so.
Mayor McDaniel said he would take care of having the silt cleaned out but did make it clear that the City wants to help but they don’t want to make things worse in any way.
The residents present seemed ok with the City trying to clean the silt out for them in an effort to help their drainage problems.



Oil & Chip North End of Devers Road
Mayor McDaniel said we will table this for now that he is still working on different possibilities and will bring it back later.

Stop Sign Placement
Police Chief Mike Worthen told the Committee that in response to an email he received from Deneal he checked the following locations for possible stop sign placement:
7th and Filmore – Currently has traffic control with stop signs on the north and south side of that intersection. In addition, a check of our traffic crash data reveals that there have been no accidents at that intersection for the past 5 years.
Joann Drive and Jon Street – No traffic control, suggest possible stop sign placement on Joann Drive facing Jon Street.
Also Chief Worthen noticed that there are no traffic controls at the intersection of Chick Street and Adkins Street, suggest possible stop sign placement on Chick facing Adkins.

Chief Worthen also mentioned to the Committee that they don’t really have any enforcement authority in our parks and that the Council might want to make an ordinance giving them that authority.
The consensus was that with the parking problems they are presently having in our sports parks, the only way to solve them would be to post signs and not allow any parking of vehicles in any area accept designated areas.
Attorney Rick Abell made notes to work on possible ordinances.




Boring a water line under 10th Street at Market Street
J.K. Thomas told the Committee that there are places in the payment that need to be fixed on Market and 10th Streets but he doesn’t want to fix them and then turn around and tear up the payment boring lines under 10th. He said he is now in need of getting the engineers involved with the application for the IDOT permit and that he checked and there is money in the budget for this.
Mr. Thomas estimates the cost of boring the line under 10th Street at Market Street to be around $35,000 and that we need to move forward with this so we can get those repairs done to the Streets as well.
During the discussion of this matter some of the Councilmen thought Mr. Thomas should also get quotes to bore a line under Ferry Street at 9th Street and possibly 10th Street by the Community Center while he is getting quotes for the line under 10th Street at Market.

Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to authorize J.K. Thomas to get quotes for boring of water lines under 10th Street at Market Street and Ferry Street at 9th Street and possibly 10th Street at Community Center and that he be authorized to have Engineering, Inc. to assist with application for IDOT permit: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea




107 Carter Drive Sewer Issue
J.K. Thomas informed the committee that a shed has been built over the City’s sewer main at 107 Carter Drive. The line is collapsing and the corner of the building is falling. Mr. Thomas said that 2 fences would have to be moved to get to the area as well as the building removed. He didn’t know what he should or should not do at this point.
It was suggested that bypassing that section of the sewer main might be the best solution.
Mr. Rick Abell said that we probably need to look at the plat of the property and talk with owner and see what we can work out.
Mr. Thomas will in the meanwhile check out the flow of the sewer.

#2 Influent Pump/Main Breaker Repairs & Future Repairs
Mr. Frank Walsh told the Committee that he had a breaker fail on #2 influent pump at the Waste Water Treatment Plant last week. He said the breakers are obsolete and that they are getting very hard to find. One was found in Canada for $1,480 which was under the Mayor’s spending so he approved it and the pump was fixed this morning. However Mr. Walsh said that there are about 10 more breakers that will go out eventually and he wants to know if the Council wants him to keep hunting for old parts to repair them or should we start ordering new breakers to update the equipment. A new breaker cost is $2,400.
Frank said he would like to go ahead and order another breaker to have a spare in stock then when it is used order another one at that time to be able to keep updating.

Then consensus was that we should order new breakers and update the equipment as Mr. Walsh is suggesting.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to authorize Frank Walsh to purchase a new breaker for the influent pumps at the Waste Water Treatment Plant to have in stock: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

MFT Paving Project – 2010
Joe Matesevac with Engineering, Inc. told the Committee that there is approximately $250,000 in MFT Funds at present and they didn’t know if the Council wants to have a project this year or let it build more and do a larger one next year.
The consensus was to get back with Engineering, Inc. on this.

12th Street Project
Joe Matesevac said that David Phelps called today regarding the City’s 12th Street Project. Joe said he sent him a letter out lining the scope of the project.
Mayor McDaniel said that Carol Brown Hodges called today and she has been meeting with David Phelps and with Shimkus Office at the State level regarding funding for this project and that Mr. Boykin will be following through on the federal level.

Mayor McDaniel said there has been a lot of interest in this project and he feels the City stands a good chance of getting the funding for it.

LTCP (Long Term Control Plan)
Joe Matesevac said there isn’t really anything new to report at this time on this that they are working on the supplement information to be submitted to EPA.

Moved by Alderman William Carrell and Second by Alderman David McManus to take a short recess: MOTION CARRIED – TIME: 2:20 P.M.
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

At 2:45 p.m. the meeting was reconvened.

ROLL CALL
Barfield Present
Brown Absent
Carrell Present
McManus Present
Moved by Alderman William Carrell and Second by Alderman David McManus to go into Executive Session for items listed on the agenda: MOTION CARRIED – TIME: 2:46 P.M.
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Around 3:31 p.m. the meeting was back to order in open session.

Moved by Alderman William Carrell and Second by Alderman David McManus to approve the minutes of the Executive Session and that they remain closed: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Kristy Stephenson informed everyone that a memorial fund has been set up at City National Bank for Jackson Pruitt.
Mayor McDaniel said that there is to be a Prayer Vigil Sunday at 2:00 p.m. at the Superman Statue as well.

Moved by Alderman William Carrell and Second by Alderman David McManus to adjourn: MOTION CARRIED – TIME: 3:37 p.m.
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea






DATE: Wednesday, April 7, 2010
TIME: 1:00 p.m. (1:42 p.m.)
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Kim Brown, William Carrell, David McManus, Jerry Mizell, Robert Midnight, and Nathan Anderson with Alderman David Daugherty, Attorney Rick Abell and Mayor McDaniel all absent. Also present were J.K. Thomas, Keith Stokes, Art Ducharme, Kristy Stephenson, City Clerk Brenda Westbrooks, Steve DeJournett with BHM&G, Tera Temple, Mary Atkinson and Charlie Eichorn

ROLL CALL
Barfield Present
Brown Present
Carrell Present
McManus Present


Moved by Alderman David McManus and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on February 16, 2010 as presented: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Boring Water Line under 10th Street
J.K. Thomas informed the Committee that we need to consider boring under 10th Street which is a State Highway, to extend dead end lines to 11th Street. He estimates the cost to be $35,000 ($25,000 for boring and $10,000 for pipe and connection). He said we would first need to get it permitted by the State and that would involve the engineers.
The consensus was for Mr. Thomas to get with the engineers to see about the cost to permit it and our CFO to see if money is in the budget then bring it back to the them.


Update on Miox System
J.K. Thomas told the Committee that the Miox System at the Water Filtration Plant is becoming obsolete and difficulty finding parts.
He said he has checked into the Sodium System versus the Miox and to get 2 new units it would cost $220,085. However he is doing a study comparing the two systems but is telling the committee now so they will be aware of the situation and know that we may very well have to look at doing something in the near future.

Stolen SO Cable Replacement
Head Lineman Keith Stokes told the Committee that the City had a lot of SO Cable stolen from the old Laidlaw building where it was kept. He said they have found about 3 pieces of it but that is all. Keith acquired quotes to replace the cable and the lowest quote of $14,450.00 for 2,500 feet of SO Cable was from H D Supply.
Keith said they are looking for a better place to store the cable but it has to be kept inside.

Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to accept the low quote from L D Supply in the amount of $14,450.00 for 2,500 feet of SO Cable to replace that which was stolen: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Battery Backup for Stoplights
Keith Stokes told the Committee that he got quotes for a battery backup for the stoplight to help with problems when the power goes out and the lowest quote was from Brown Traffic Products, Inc. for $12,600. Keith said he did check with City’s CFO and the money is in the budget for this.

Moved by Alderman William Carrell and Second by Alderwoman Kim Brown to recommend to the full Council to accept the low quote form Brown Traffic in the amount of $12,600 for battery backup for stoplights: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea



Sale of 509 & 511 West 11th Street

These lots are owned by the City and placed for sale a while back but didn’t receive any offers. They are both close to Mrs. Mary Atkinson and she is interested in purchasing them.
The Attorney was out of town today but did give the Councilmen all a memo on this matter.
Everyone was in favor of selling the lots and told Mrs. Atkinson that they would have the attorney do the necessary paper work to put these properties out for bid again. Hopefully they can have it by Monday’s Council Meeting.



Moved by Alderman David McManus and Second by Alderwoman Kim Brown to recommend to the full Council to authorize the City Attorney to advertise for bids to sell 509 & 511 West 11th Street: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea






Walgreens Electric Service
Steve DeJournett with BHM&G was present in Verbal Blakey’s place to discuss changing over Walgreens electric service from 4KV to 12 KV before summer to avoid voltage problems. Verbal Blakey talked with the Councilmen before on this matter. Mr. DeJournett asked the Committee to approve the project with a cost not to exceed $10,000 so if they get in the middle of it and encounter extra cost they won’t have to stop and come back for permission to proceed. He said they will be doing the work at 6:00 a.m. before Walgreens opens.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to authorize Verbal Blakey with BHM&G to convert Walgreens electric service from 4KV to 12 KV with a cost not to exceed $10,000 – with work to be done before summer to avoid voltage problems: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus yea


Tar & Chip on Devers Road
Tabled for now





Bush Hog Purchase
Art Ducharme was present to seek permission to purchase a bush hog for the Street Department from Little Tractor for a cost of $6,950.00. Michael’s Equipment had quotes of $13,846 and $13,912 for bush hogs.

Moved by Alderman William Carrell and Second by Alderwoman
Kimberly Brown to recommend to the full Council to authorize the purchase a bush hog from Little Tractor for the low quote of $6,950.00: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Handicap Parking Spots at Humma Apartments
Mayor McDaniel received a letter from the Director of the Massac County Housing Authority stating that a resident had requested additional handicap parking spaces near Humma Apartment building and it was on today’s agenda for consideration.
Alderman Midnight who is one of the Aldermen in that ward said that when they did the two existing handicap spots they were told by the residents that they didn’t want anymore. He said he felt they should talk with those residents before taking any action.
No Action taken



Storage Trailer
The Street and Water Departments has been renting 2 storage trailers for $85 a month for a long time now and Art Ducharme said they can purchase one large one for $2,250 plus $75 delivery fee and he asked for approval to do so.

Moved by Alderman William Carrell and Second by Alderwoman Kim Brown to recommend to the full Council to authorize the purchase of a storage trailer from Harper’s Hot Shot Service for a cost of $2,250.00 plus $75 delivery fee: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea

Summer Help
It is on today’s agenda to authorize the Mayor to advertise to hire summer help. He would like to hire 20.
They said this is something we need to do each summer so the following motion was made.

Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to authorize the Mayor to advertise for summer help (20 part-time employees): MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea
Spring Clean Up Weeks
The weeks of May 10th & May 17th have been set for spring clean up in the City of Metropolis with Bulldog Systems. Copy of the flyer stating what they will and will not pickup is attached.
No action necessary, informational only


Moved by Alderman David McManus and Second by Alderwoman Kimberly Brown to adjourn: MOTION CARRIED – TIME: 2:20 P.M.
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea
















DATE: Tuesday, February 16, 2010
TIME: 1:30 p.m. (2:00 p.m.)
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, William Carrell, David McManus, Jerry Mizell, David Daugherty, Robert Midnight and Nathan Anderson with Alderwoman Kim Brown absent. Also present were Mayor Billy McDaniel, Corporate Counsel Rick Abell, Corporate Finance Officer Patricia Suttles, City Clerk Brenda Westbrooks, Keith Stokes, Frank Walsh, J.K. Thomas and Joe Matesevac.

ROLL CALL
Barfield Present
Brown Absent
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman William Carrell to approve the minutes of the previous meeting held on February 2, 2010 as presented: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea



Electric Rates:
Mr. Rick Abell told the Committee that he, Mrs. Suttles and the Mayor met with Verbal Blakey, with BHM&G which is the City’s electrical engineering firm, to try to work out a possible help or relief on the City’s electrical rates. He said they are working on a short term fix to help hopefully right away but at the same time Verbal Blakey is working on a possible long term relief. He said they hope to be able to help both businesses and residential customers.


Annual Delta Mobile Testing
Head Lineman Keith Stokes was present he ask for permission to schedule the annual testing the City has done on their trucks and hot sticks with Delta Mobile. He said it would soon be time to do this and believes the cost to be approximately $3,000.

The consensus of the Committee was to approve Mr. Stokes request.

Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to approve the approximate cost of $3,000 for the annual testing of the City’s bucket trucks, digger trucks and hot sticks and to authorize Head Lineman Keith Stokes to schedule the testing with Delta Mobile: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea
Repairs to Influent Pump at WWTP
Mr. Frank Walsh reported that he had two pumps down with one repaired and returned and the other still to be repaired by Warden Electric. He now has the approximate cost for those repairs and is asking permission to have the pump repaired. The cost is to be between $1,980.00 and $2,000.

Moved by Alderman David McManus and Second by Alderman William Carrell to recommend to the full Council to authorize Frank Walsh to have Warden Electric make needed repairs to the influent pump at the Waste Water Treatment Plant for a cost not to exceed $2,000: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea


Agreement with PDC Laboratory
J.K. Thomas told the Committee that they have been using PDC Laboratory to do the Water Treatment Plant testing since they are cheaper than the State. The state charges $12,000 a year and PDC Laboratory is willing to do a 3 year contract for a little over $9,000 which would be around $3,017.33 a year. J.K. said we have been doing a one year contract but would like to take advantage of this 3 year one.






Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to take J.K. Thomas’s recommendation to enter into a 3 year agreement with PDC Laboratory for an approximate cost of $9,000 over the 3 year period: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea


Water Department truck rear end issues
Mr. J.K. Thomas told the Committee that water department truck, Unit 6, has rear end issues and Linwood Motors looked at it and has quoted $2,200 to repair it.
The Committee told Mr. Thomas to get quotes from A-1 Automotive and Hillebrand Automotive as well and that it would be on the next Council Agenda for possible approval, in case Mr. Thomas was to have all the quotes back in time for the Council to approve one.

Mr. Thomas also told the Committee that the sewer vac truck is paying off and that the repairs to the 800,000 gallon plant stand pipe have been done and they are filling the pipe with water today and so far there are no signs of any leaks.






Long Term Control Plan
Mr. Abell said this is not on our agenda today but we are still having problems reaching a compromise with EPA on our long term control plan. EPA is still pushing us to do the projects in a shorter time and if we do we are looking at immediate sewer rates of at least $68 a month. He said that there is a meeting set for the second week of March to meet with EPA and that we need all the help we can get on this. Mr. Abell said that we have an opportunity to have the help of an attorney from the Barnes & Thornburg Firm. He said he estimated the cost to do just that and believes it would be around $15,000 which he has in his budget for outside counsel.
Mr. Abell apologized for being so rushed with this but he only received it Friday and we were off Monday for the holiday and he will be out of town next week so won’t be at the Council meeting and he said we need all the help we can get and as soon as possible.
The consensus was to have this on the next Council agenda for approval by the full council.
Mr. Abell said he would see that it is on the next Council agenda.

Moved by Alderman William Carrell and Second by Alderman David McManus to adjourn: MOTION CARRIED – TIME: 2:30 P.M.
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea







DATE: Tuesday, February 2, 2010
TIME: 1:00 p.m.
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, William Carrell, David McManus, Jerry Mizell, Robert Midnight, and Nathan Anderson with Aldermen David Daugherty and Kim Brown both absent. Also present were Mayor Billy McDaniel, CFO Patricia Suttles, Rick Abell, J.K. Thomas, Frank Walsh, Joe Matesevac, Keith Davis, Charlotte Anderson and Brenda Westbrooks.

ROLL CALL
Barfield Present
Brown Absent
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman William Carrell to approve the minutes of the previous meeting held on January 20, 2010 as presented: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea






Vacating Part of Yasoda Street
The vacation of this street was brought before the Councilmen prior and sent to this committee for any discussion.
There wasn’t really any discussion but the following motion was made.



Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to adopt ordinance vacating a portion of Yasoda Street: MOTION FAILED
Barfield Nay
Brown Absent
Carrell Yea
McManus Nay


This is to be on the next Council agenda for the full Council’s
consideration but not as a committee recommendation.



Emergency Disaster Plan
This item was discussed in closed session at the end of this meeting.


Leak in Plant Stand Pipe at Water Filtration Plant

The 800,000 stand pipe at the Filtration Plant has leaks and Utility Services, which is the Company we contract for maintenance of the City’s tanks fixed leaks but then it was discovered that the foundation of the tank is not right and causing more leaks. Before Utility Services can repair those leaks the City needs to take steps to stabilize the tank. Mr. J.K. Thomas has quotes to do this and is asking the Committee to accept the quote from Semo Mudjacking & Piering in the amount of $3,940.86 to pipe grout under the metal floor of the tank thus stabilizing it so the needed repairs can be done by Utility Services.



Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to accept the quote from Semo Mudjacking & Piering in the amount of $3,940.86 for grout work to help stabilize the 800,000 gallon plant stand pipe as requested by Plant Superintendent J.K. Thomas: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea




Utilities on Private Property

J.K. Thomas expressed concerns about utilities on properties vacated by the City. He said that on the property on Yasoda Street that may be vacated by the City, he has located a 4” water line but has not been able to locate all the valves as shown on City maps. He said he needs to investigate it further but would like to install a valve on the line before the property to be vacated to be able to control the water when necessary. He also suggested that the hydrants that are on the property be given to the property owner and no longer owned by the City for liability and maintenance reasons.
Mr. Thomas said he would like to see the City set a policy regarding utilities on vacated properties.
Mr. Abell said that he sees the need for the value on the Yasoda property but typically the City has easements to cover the electric and sewer and water but that we probably need to address each one on a case by case basis.

Alderman William Carrell had concerns as to the property that Mr. Kotter claims to own at the east end of 1st and 2nd Streets. He thought we might need to make sure those properties were vacated as well. He said he can remember streets and buildings in those areas years ago.
Mr. Abell said they were not asked about those streets by the Kotter’s attorney but that he could have Penny Emery research it further regarding these two streets.





The general consensus of the Committee was for Mr. J.K. Thomas to go ahead and install a valve on the water line on the City’s side of the portion of the Yasoda Street property to be vacated.




Influent Pump Repairs – Frank Walsh
Plant Operator Frank Walsh reported to the Committee that during the last two weeks 2 influent pumps at the Waste Water Treatment Plant have failed. He has one back and one still being repaired. He isn’t sure of the cost as yet but probably will be over the Mayor’s spending authority.
Mr. Walsh said that one reason for the pumps failure is the bar screens are after the pumps so all the trash goes through the pumps. They were installed wrong years ago and would be very expensive to redo.

Mr. Walsh also reported that the city is still treating river water and will be doing so until the river goes down 8 or 8 ½ feet.






Bike Path
Charlotte Anderson reported that we should be going to bid soon on Phase I of the Bike Path Project and that the engineers are in the process of wrapping up the design on Phase II which is from the Superman Statue in Metropolis to the entrance of Fort Massac.
Mrs. Anderson added that Phase III would be replacing the bridge over Massac Creek in Fort Massac, however we will be using the existing bridge for now so phase III will not be done for now.
Mrs. Anderson said that she is in the process of trying to get more grant funds to help with Phase II of the project as well as possible funds to help with the City’s match for the grant funds.
Mrs. Anderson said that in order to make Phase II of the project more doable she is suggesting that we modify the plans regarding the Metropolis portion of the project by using Front Street instead of constructing off street path for the bike trail as originally planned. The modifications would save half a million dollars and make the total project more doable.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to authorize Engineering, Inc. to make the needed modifications as recommended by consultant Charlotte Anderson, to the Metropolis portion of the Bike Path Project (modifications to reduce cost and make project more doable): MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea
Moved by Alderman David McManus and Second by Alderman William Carrell to go into Executive Session for items listed on the agenda: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea


Around 2:44 p.m. the meeting was brought back to order in open session.

Moved by Alderman William Carrell and Second by Alderman David McManus to approve the minutes of the Executive Session and that they remain closed: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea


Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to hire Keith Davis as the City’s Emergency Services Disaster Coordinator: MOTION CARRIED
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea


Moved by Alderman David McManus and Second by Alderman William Carrell to adjourn: MOTION CARRIED – 2:45 p.m.
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea






DATE: Wednesday, January 20, 2010
TIME: 1:00 p.m.
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Kim Brown, William Carrell, David McManus, Jerry Mizell, David Daugherty, Robert Midnight and Nathan Anderson; Mayor Billy McDaniel, Corporate Counsel Rick Abell, City Clerk Brenda Westbrooks, and Frank Walsh who is over the City’s Waste Water Treatment Plant

ROLL CALL
Barfield Present
Brown Present
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman William Carrell to approve the minutes of the previous meeting held on November 23, 2009 as presented: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Moved by Alderman David McManus and Second by Alderman William Carrell to go into Executive Session for items listed on the agenda: MOTION CARRIED – TIME: 1:03 P.M.
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


The meeting was brought back to order in open session around 1:28 p.m.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to approve the minutes of the Executive Session and that they remain closed: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea

Moved by Alderman David McManus and Second by Alderman Charles Barfield to adjourn: MOTION CARRIED – TIME: 1:30 P.M.
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea







DATE: Monday, November 23, 2009
TIME: 6:00 p.m. (prior to Council Meeting)
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Kim Brown, William Carrell, David McManus, Jerry Mizell, Robert Midnight, and Nathan Anderson with Alderman David Daugherty absent. Also present were Mayor Billy McDaniel, Corporate Counsel Rick Abell, City Clerk Brenda Westbrooks, CFO Patricia Suttles, J.K. Thomas, Charlotte Anderson, Frank Walsh and Steve Vantreese.

ROLL CALL
Barfield Present
Brown Present
Carrell Present
McManus Present


Moved by Alderman David McManus and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on October 21, 2009 as presented: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Purchase of material for Metropolis St. Water Main Extension (Sports Park)
J.K. Thomas explained that this project has been permitted and that his men can do the work so the project will only cost $11,624.00 for the material and this is the lower of 2 quotes.
It was first thought to cost a lot more because it was to be done by a contractor but now the project has changed and can be done by the City employees. This was budgeted for.

Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to authorize J.K. Thomas to purchase material for the Metropolis Street Water Main Extension (Sports Park) for a cost of $11,624.00 which is the lower of 2 quotes: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Quotes for Water Plant Filter #3 Valve Maintenance
J.K. Thomas asked to table this until another meeting.






Final Payment for L. Simmons Construction Co. for Phase 2 Disinfection Project
Joe Matesevac with Engineering, Inc. said that they are recommending payment of this final amount which is the $1,000 Retainage.

Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to authorize payment of L. Simmons Construction’s final payment of $1,000 which is their Retainage (recommended by Engineering, Inc. also): MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Spare Parts for main PLC at WWTP from BHM&G for $2,873.55
Frank Walsh said that in checking the plant for spare parts it was discovered that we do not have any spare parts for the main PLC at the Waste Water Treatment Plant and that if it goes down it could be down for a week or more and we would have to operate the plant manually requiring overtime. BHM&G is offering the parts to the City at their cost of $2,873.55.






Moved by Alderman David McManus and Second by Alderman William Carrell to recommend to the full Council to authorize Frank Walsh to purchase spare parts for the main PLC at the Waste Water Treatment Plant from BHM&G for a cost of $2,873.55 which is their cost: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea



East Substation Repairs
Verbal Blakey told the Committee at a previous meeting that there are needed repairs at the East Substation that need to be done. There is a $1,500 part to be ordered and with her crew doing the work since the City is not able to do it, the total cost would be $7,500.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to authorize Verbal Blakey with BHM&G to make the repairs to the East Substation for a total cost of $7,500: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Turning on and off of Electricity after Hours
The City Clerk asked the Council to approve a policy for the Clerk’s Office regarding the turning on and off of electric and water for non-pay accounts. She said that at present the guys collect the money and fees then turn them on. So that they will no longer have to collect any money, she is asking that electric and water for non-pay account not be turned on or off after the Clerk’s Office working hours. That way the money will be paid in the office and the men will not have to handle any money. Non- pay customers can only get their lights turned back on during the City Clerk’s working hours, provided they pay their past due bills and reconnect fees.

Moved by Alderman Charles Barfield and Second by Alderman Kim Brown to recommend to the full Council to adopt the policy as presented by the City Clerk regarding the reconnection of utilities following disconnection for non-payment: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Possible Action on Joshua Drive Request by the County
Mayor McDaniel told everyone that the residents of Joshua Drive are asking the County to take Joshua Drive over but the County is asking that the City give them a letter stating we will not annex Joshua Drive residents into the City. Mayor McDaniel and Corporate Counsel Rick Abell both said that is not possible and would be illegal to do.


Therefore the Mayor will tell the County that we cannot do as they are requesting.



Possible Revision on Gift Certificates regarding age limit
There seems to be some confusion over the wording of the motion for gift certificates this year. The present motion states that two stipulations of the certificate are to have an income of $19,000 or less and the other that they are 55 years or older.
It seems that some years the motion was made with and/or between these two stipulations. This year it wasn’t but if or is added it will change the meaning and probably cause other issues so after some discussion it was the general consensus of the Committee to leave as is and make no changes to the original motion.



Administrative Services for Charlotte Anderson consulting, for the George Rogers Clark Discovery Trail for a total cost of $40,000
Mrs. Anderson has already done some work on this project and her contract should have been approved first. There was some misunderstanding and she said she didn’t realize it hadn’t been approved. Mayor McDaniel cautioned that in the future, contracts need to be approved prior to any work being done.
Mrs. Anderson agreed and said that works for her.



Moved by Alderman Charles Barfield and Second by Alderman Kim Brown to recommend to the full Council to approve Charlotte Anderson’s Administrative Services for consulting for the George Rogers Clark Discovery Trail for a total cost of $40,000 (with $32,000 to probably be paid in this fiscal year): MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea



Administrative Services for Charlotte Anderson Consultant for the Safe Routes to School Program
Mrs. Anderson submitted her proposal for administrative fees for the Safe Route to School Program in a total amount of $13,000 to be paid in 5 installments.

Moved by Alderman David McManus and Second by Alderman Kim Brown to recommend to the full Council to approve Charlotte Anderson’s Consulting fees for the Safe Route to School Program for a total cost of $13,000 to be paid in 5 installments: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea



Hiring a Water Department Helper
Mayor McDaniel told the Committee that we have been working short a water helper for about 5 months now. He said that we have gone through the proper channels and no one bid the job so he would like to hire a part-time employee that we have working for the City that is a very good employee and has actually been working in the Water Department and doing very well. Mayor McDaniel said he has talked with the union on this and they are glad to see us hire a temporary person that is partially trained versus someone else.
The employee he wishes to hire full time is Cody Fowler. No one had any objections to the Mayor hiring Cody Fowler as a water helper.
Mayor McDaniel said that unless the Councilmen object he is going to start sending new hires to Mr. Brian Kruger’s company (Healthwork Medical/Atlas Rehab) for a physical and evaluation. He doesn’t believe it will cost us anymore than sending to a physician for a physical and this way we will get an evaluation too so we know the full status and abilities of the employees prior to hire.
Everyone seemed to think that was a very good idea.


Moved by Alderman David McManus and Second by Alderman William Carrell to recommend to the full Council to hire Cody Fowler to fill the Water Helper position: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea


Mayor McDaniel said that Gene Norber can meet with us on December 8th at 2:00 p.m. so we need to set an Ordinance Committee meeting for that time and date if possible.
CFO Patricia Suttles said that we need to schedule a Finance Committee meeting to go over the Tax Levy and that it wouldn’t take but 15 minutes or so.
There was talk of a need for a Water, Light & Street Committee Meeting as well. Mayor to have Deneal in his office see about setting up the meetings.

Not on Agenda but discussed:

(New generators)
Mayor McDaniel told the Committee that we have the generators all running now and trailers for them, however now we need transfer switches for them which will cost around $1,600 to do.
Mayor McDaniel said that there are two in stock and the cost would be under his spending authority so he told Keith Stokes to go ahead and order them. The remaining would be under his authority as well but he didn’t want to do it that way without the Council aware of what is happening and ok with it.
The general consensus of the Committee and Councilmen present was for the Mayor to go ahead and take care of all of the switches under his spending authority.






(Dick Durbin’s Office)
Mayor McDaniel said he received an e-mail from Dick Durbin’s office and the US Senators were asked to list 3 places within their states and he listed one in Chicago, one in Springfield and Metropolis the Home of Superman.
He added that the Governor may be down by November 30th or December 1st to sign the Port District Bill.


Moved by Alderman David McManus and Second by Alderman William Carrell to adjourn: MOTION CARRIED – TIME: 6:51 P.M.
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea












DATE: Wednesday, October 21, 2009
TIME: 2:00 p.m. (2:44 p.m.)
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Kim Brown, William Carrell, Jerry Mizell, Robert Midnight and Nathan Anderson with Aldermen David Daugherty and David McManus both absent; Also present was Mayor
Billy McDaniel, Attorney Rick Abell, Frank Walsh, J.K. Thomas, Brian Giltner and City Clerk Brenda Westbrooks.

ROLL CALL
Barfield Present
Brown Present
Carrell Present
McManus Absent


Moved by Alderman Charles Barfield and Second by Alderman William Carrell to approve the minutes of the previous meeting held on September 2, 2009 as presented: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Absent




Purchase of 25 tons of lime for Water Filtration Plant

J.K. Thomas told the Committee that they have stepped up softening of the water at the plant and he needs to purchase lime. He has a quote from Mississippi Lime for a total cost of $3,919.50 for 25 ton.

Moved by Alderman Charles Barfield and Second by Alderman William Carrell to recommend to the full Council to approve the purchase of 25 ton of lime from Mississippi Lime for a total cost of $3,919.50 as requested by Water Filtration Plant Superintendent J.K.
Thomas: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Absent


Purchase of pressure transducer for standpipe/Water Filtration Plant
J.K. Thomas said that this has already been taken care of under the Mayor’s spending authority but they wanted the Councilmen to be aware of what was going on.
Mr. Thomas said that he purchased it from ECC Supply for $1,065.22. We do not have a spare and need one so he said he is going to get a cost to repair the old one to be used as a spare.





Replacing Valve on Filter #3 at Water Filtration Plant
J.K. Thomas said that if everyone remembers we decided to put this off until fall when the water usage would be down. N & N Plumbing said earlier they could do it for a little less than $1,000. He has asked for a current quote but doesn’t have it yet. If he doesn’t hear from N & N Plumbing soon he will check with another suppler. If he gets a quote by Friday he will get it to Deneal so it can be on the next Council agenda.


J.K. Thomas also informed the Committee that the Miox System at the Water Filtration Plant was inspected the other day and it seems that our system is the oldest one in the country in use. The control panel is obsolete and we can’t get parts for it anymore. He said the inspector was impressed and said it was well maintained and best looking unit of its model. J.K. said this is a case where preventive maintenance paid off.

Pump Volute replacement from Vandevanter Engineering
Frank Walsh told the committee that the one at the plant can’t be repaired and we have to have it to meet permit conditions. He said he located two in the states and got prior permission from the Mayor to order them. The total Cost for both is $5,766.00.
A motion was needed to approve the purchase.






Moved by Alderman William Carrell and Second by Alderman Charles Barfield to recommend to the full Council to approve the purchase of 2 pump volute replacements from Vandevanter Engineering for a total cost of $5,766.00: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Absent


Bids for Electric Circuit Conversion Project
Mayor McDaniel said that Verbal Blakey with BHM&G discussed this project with us a few weeks ago and she is now ready to go out for bids for the transformers as well as the labor and material to do this project.

Moved by Alderman Charles Barfield and Second by Alderman William Carrell to recommend to the full Council to authorize Verbal Blakey with BHM&G to go out for bids for transformers and labor & material for the electric circuit conversion project (known as Laidlaw Circuit): MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Absent





Not on agenda

(Reels of wire)
Mayor McDaniel said that Verbal Blakey said that we have 4 reels of wire in stock that we have had since 2003. They are off the reels and we don’t need but maybe two of them. She said the City of Newton is in need of the wire and is willing to buy two reels for $7,500 and even send someone down to rewind them. Verbal suggested that the City sell two of the reels and keep two.
The consensus was to put this on the Council agenda to sell 2 reels of wire to the City of Newton for $7,500.

(20th Street Right of Way)
Alderman Charles Barfield said that there is a neighbor that is willing to put rock on the 20th Street right of way and he said he would check into it for him.
Attorney Rick Abell said the right of way has to be cleared still and Mr. Miller is supposed to do that, not the City. We don’t want to become liable for his person property.
Mr. Abell said that is a very nice offer but he is reluctant to allow anyone to put anything on the right of way. It could open it up for more people to drive on it and the City would have to maintain it.
Alderman Barfield said he understood and would tell the person that it would probably be best not to put anything on the right of way.

(7th & 19th Street Paving)
Brian Giltner reported that the overlay is completed as of yesterday and now all that is left is stripping and that will depend on the weather and E T Simonds job schedules. He said everything is going well and there are no over runs.

(Employee Buster Cole)
Mayor McDaniel said that we want to keep Buster Cole and his family in our prayers. He said he talked with his Mother today and he may be doing a little better. They put in a feeding tube and track.
Mayor McDaniel said that we also want to remember Penny Emery who had to have a stent put in and is doing well.


Moved by Alderman Charles Barfield and Second by Alderman William Carrell to adjourn: MOTION CARRIED – TIME: 3:12 P.M.
Barfield Yea
Brown Yea
Carrell Yea
McManus Absent








DATE: Wednesday, September 2, 2009
TIME: 1:00 p.m.
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Kim Brown, William Carrell, Jerry Mizell, Robert Midnight and Nathan Anderson with Aldermen David Daugherty and David McManus both absent; also present were Mayor Billy McDaniel, CFO Patricia Suttles, Attorney Rick Abell, City Clerk Brenda Westbrooks, Brian Giltner, Joe Matesevac, Frank Walsh and Terra Temple.

ROLL CALL
Barfield Present
Brown Present
Carrell Present
McManus Absent

Moved by Alderman Charles Barfield and Second by Alderman William Carrell to approve the minutes of the previous meeting held on August 5, 2009 as presented: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Absent




Pay Request #3 for Industrial Park Road Project
Joe Matesevac with Engineering, Inc. told the Committee that George Jones Excavating has submitted a pay request for $14,007.60 on the Industrial Park Road Project and they are recommending payment of the request.

Moved by Alderman Charles Barfield and Second by Alderman William Carrell to recommend to the full Council to take Engineering, Inc.’s recommendation to approve payment of pay request #3 from George Jones Excavating in the amount of $14,007.60 for work on the Industrial Park Road Project: MOTION CARRIED
Barfield Yea
Brown Yea
Carrell Yea
McManus Absent


Inspection Services for 7th St. & 19th St. Paving Project
Brian Giltner said that since they are the engineers that did the design for this project the state will not allow them to sign off on it. Therefore Larry Glasco has agreed to be the resident engineer and sign off on it. The cost is hourly rate stated in IDOT’s agreement. There will be no cost to the City. Everything was taken care of in the Resolution passed for MFT Funds for this project. E. T. Simonds is the contractor for the project.
No action needed at this time, Mr. Giltner just wanted to keep the Council informed.


CSO Long Term Control Plan
Joe Matesevac r