Water, Light and Streets Committee Meeting Minutes




DATE: Friday, July 11, 2008
TIME: 1:00 p.m.
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, William Carrell, David McManus, Jerry Mizell, Robert Midnight and Nathan Anderson with Aldermen Richard Corzine Sr. and David Daugherty both absent. Also present were Mayor Billy McDaniel, City Clerk Brenda Westbrooks, Corporate Counsel Rick Abell, CFO Patricia Suttles, Andy Clarke, Joe Matesevac with Engineering, Inc., David O’Neill and Lindell Warner with United Barge Lines, and a number of residences of Cedar Lane Subdivision.


ROLL CALL
Barfield Present
Corzine Absent
Carrell Present
McManus Present

No minutes to approve at this time.



Alderman Robert Midnight gave everyone a copy of the scholarship information that will be brought up at the next Council Meeting.

Cedar Lane Water Issue
Jason Nyberg who is the spokesperson for the residences of Cedar Lane Subdivision said that they had a few concerns and questions regarding the proposed agreement with the City of Metropolis to provide water to the residences of Cedar Lane. He said they have discussed them with Mr. Abell so they will let him address them with the Committee.
Those items are as follow:
1. The residences want a 6” line installed instead of the proposed 3” line. (The residences were told that the City would have to get with Mr. J.K. Thomas and the Engineers and determine the cost difference before a decision can be made on this.)
2. At 3 or 4 locations in the subdivision the driveways may have to be cut to install the lines. The residents want the City to bore under the driveways instead of cutting them. (Again they were told that this is a cost item and we will have to determine the cost difference between the two and see if it would be cost effective for us to bore instead of cutting).
3. As for charges for pools, spas, hot tubs and sprinkling; the City first asked them to pay $25 per month for the months of April through October only. We then changed it to $12.50 for the months of May through September. Now they are asking for even less. They want maybe $5.00 per month for the months of May through September.
They also want in the agreement that if they annex into the City at some point all cost would go to the same as that of other City
Residents. (The Committee had no problem with the changes upon annexation but did want to keep the fee amount to at least $10 per month but need to check with J.K. Thomas when he gets back on Monday to make sure this amount will work.)

4. As for the needed easements the City normally ask for 10 foot easements but some of them only have 6 feet at present and have built on the easements so they want to be grandfathered in. (No one had a problem with grandfathering them.)
5. The electric in the Subdivision has both overhead and underground lines. The residents don’t want to have to change in the future. (Rick said he checked with Verbal Blakey the City’s Electrical Engineer and she said she didn’t see a problem with leaving them as they are.)


Mayor McDaniel said that we may just have to do some of these
items on a case by case basis.
It was the consensus to try to have something ready for approval
at Monday Night’s Council Meeting if possible.


Moved by Alderman David McManus and Second by Alderman William Carrell to go into Executive Session for items listed on the agenda: MOTION CARRIED – TIME: 1:26 P.M.
Barfield Yea
Corzine Absent
Carrell Yea
McManus Yea


Around 3:04 p.m. the meeting was called back to order in open session.




Moved by Alderman Charles Barfield and Second by Alderman David McManus to approve the minutes of the Executive Session: MOTION CARRIED
Barfield Yea
Corzine Absent
Carrell Yea
McManus Yea


Moved by Alderman David McManus and Second by Alderman William Carrell to adjourn: MOTION CARRIED – TIME: 3:16 P.M.
Barfield Yea
Corzine Absent
Carrell Yea
McManus Yea








DATE: Wednesday, July 9, 2008
TIME: 1:00 p.m.
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Richard Corzine Sr., William Carrell, David McManus, David Daugherty, Robert Midnight, and Nathan Anderson with Alderman Jerry Mizell absent. Also present were Mayor Billy McDaniel, City Clerk Brenda Westbrooks, Corporate Counsel Rick Abell, J.K. Thomas, Frank Walsh, and Joe Matesevac with Engineering, Inc.

ROLL CALL
Barfield Present
Corzine Present
Carrell Absent (came in at 1:06 p.m.)
McManus Present

Valve Replacement on Filter #3 at Water Treatment Plant
J.K. Thomas said that this was under the Mayor’s spending authority so it has been taken care of.




Replace Transducer on Ground Storage Tank at Water Treatment Plant
Mr. Thomas said that the cost of this was also within the Mayor’s spending authority so it has been taken care of.

Well 6 Update
J.K. Thomas informed the Committee that issues with well #6 are under control, the State is ok with the sampling but will be watching us closely in the future since we seem to be the only community having a problem with this particular bacteria.
Mr. Thomas did say that there is some bacteria showing up in the other wells but he is trying to treat them himself at the present.

Abandoned Lift Station Demolition
The abandoned lift station is located at the end of Frelinghuysen Street. Engineering, Inc. reviewed demolishing of this station and presented three (3) options.
Option #1: (Cost $15,000) is the least amount of work. Consist of removal of building only with concrete to remain. To install lockable manhole covers and filling compartments not being used but still remains a source of infiltration.
Option #2 (Cost $28,000) doing work in option #1 plus removal of concrete and place lid flush with the ground.
Option #3 (Cost $38,000) doing all the above plus separating from being used as manhole which will stop infiltration.
Joe Matesevac with Engineering, Inc. said they recommend option #3 due to both aesthetics and quality of the City’s Sanitary Sewer Collection System operability.
Everyone agreed that if we do this, option #3 would be the best one.
Mayor McDaniel and Alderman William Carrell both said that the interceptor may have to be moved due to development on the riverfront and we have a possible development proposal to discuss in closed session so we might want to wait to make a decision on this after discussion of the possible development. Everyone in agreement to wait.



Lease renewal of old Nutty Property in Industrial Park
Don and Kim Canada lease the old Nutty Property that the City now owns in the Industrial Park. It is time to renew their lease. The last lease was for two (2) years with a $500 a month rental fee.




Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to renew the lease with Kim & Don Canada on the old Nutty property in the Industrial Park with the same terms: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Influent & Dewatering Pump repairs at Waste Water Treatment Plant
Mr. Frank Walsh told the Committee that the influent pump is no longer an issue that it turned out to be an under warranty repair.
As for the dewatering pump the cost to repair it will be $1,492.50.
This is under the Mayor’s spending authority so the Committee consensus was that the Mayor could take care of this.

Material to raise Manhole 901
Frank Walsh told the Committee that the cost of the material was under the Mayor’s spending authority and is on site. They are now waiting for the weather to dry up so they can raise the manhole.

Executive Session Minutes to remain closed.
Mrs. Westbrooks told the Committee that she gave copies of all the City Council and Committee closed session minutes to review and determine which ones could be opened and which ones should remain closed. She said Mr. Abell reviewed them and determined that they should all remain closed due to the reason that the reasons for discussing these matters in closed session continue to exist. These minutes have been added to Exhibit B of closed session minutes to remain closed.

Moved by Alderman Richard Corzine Sr. and Second by Alderman William Carrell to recommend to the full Council to take Corporate Counsel Rick Abell’s recommendation that the Executive Session minutes for all Committees and City Council meetings for dates listed on Exhibit B remain closed for the reason that the reasons for discussing these matters in closed session continue to exist: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea





Uncollectable Accounts
City Clerk Brenda Westbrooks told the Committee that once again it is time to review accounts that need to be written off due to death; bankruptcy, too small amount to collect or too old to collect. She said the total amount of these accounts to be written off at present is $34,126.85 which is actually lower than the last amount that was written off.

Moved by Alderman Richard Corzine Sr. and Second by Alderman William Carrell to recommend to the full Council to approve writing off of all uncollectable accounts in the amount of $34,126.85; due to age of the account; death; bankruptcy; or too small an amount to collect: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Road at Pheasant Cove
Mayor Billy McDaniel informed the Committee that there is a 30 foot section of the road going into the Pheasant Cove Subdivision that is in really bad shape and that we are going to lose that road if we don’t do something to fix it. He added that there are several new homes being built in this subdivision so the use of the road is increasing.
Mayor McDaniel suggested that the Council consider having Engineering, Inc. to do a change order with the paving company that will be hear doing our MFT paving to do that section of road at the same time.
The Consensus was to authorize the change order.

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to authorize Engineering, Inc. to do a change order with the paving company that will be doing the City’s MFT paving this year to do the 30 foot portion of the street going into Pheasant Cove Subdivision due to condition of the road and the number of housing going into the subdivision.:
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Not on agenda but discussed:
(Pay estimates – Engineering, Inc.)
Joe Matesevac with Engineering, Inc. said they didn’t get these pay estimates in time to put on today’s agenda but did want the Committee to be aware of them. He is recommending the City pay the two following pay request:

Pay estimate for Reed Electric on Disinfection Process at Waste Water Treatment Plant in the amount of $4,933.00 with a Retainage of $1,911.00.

Pay Estimate #2 from L. Simmons construction on the CSO Project in the amount or $77,489.71 with $66,151.00 remaining on the contract.

It was the consensus of the committee to have these two pay request put on Monday night’s Council Agenda for approval.

Moved by Alderman David McManus and Second by Alderman William Carrell to go into Executive Session for discussion of items listed on the agenda: MOTION CARRIED – TIME: 2:42 P.M.
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea


Around 3:25 p.m. the meeting was called back to order in open session.



Moved by Alderman Richard Corzine Sr. and Second by Alderman Charles Barfield to approve the minutes of the Executive Session: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Moved by Alderman Richard Corzine Sr. and Second by Alderman Charles Barfield to adjourn: MOTION CARRIED – TIME: 3:27 P.M.
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea



DATE: Tuesday, June 17, 2008
TIME: 1:30 p.m. (1:55 p.m.)
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Richard Corzine Sr., William Carrell, David McManus, Robert Midnight and Nathan Anderson with Aldermen Jerry Mizell and David Daugherty absent. Also present were Mayor Billy McDaniel, Corporate Counsel Rick Abell, City Clerk Brenda Westbrooks, CFO Patricia Suttles, Verbal Blakey, Keith Stokes, Brian Giltner, Joe Matesevac, Andy Clarke and Frank Walsh.

ROLL CALL
Barfield Present
Corzine Present
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman Richard Corzine Sr. to approve the minutes of the previous meeting held on June 10, 2008 as presented: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea




Transformer Bids
Verbal Blakey with BHM&G reported to the Committee that the bids were opened on the transformers for the East & Laidlaw Circuit Conversions on the 4th of June. There were bids from Fletcher-Reinhardt Co., H D Supply Utilities, and Brownstown Electric with Fletcher-Reinhardt being the low bidder.
Verbal said that Fletcher-Reinhardt is using several different manufacturers and they can hold for a few months on their quotes if the Council is not ready to move on this right now. She said that CFO Patricia Suttles has some figures to give the Committee to look at regarding projects and they might want to look at them before deciding on these bids. She said she is ok with rejecting all the bids and holding for now if that is what the Committee needs to do.
Mrs. Suttles went over the figures she prepared showing the revenue down and the payroll and health insurance cost up which makes us start out with a 3 million dollar deficit.
Verbal said that what we do now wouldn’t be in time for this summer anyway so we can wait and do something before next summer’s peak.
Everyone was in agreement to reject all bids at the next Council Meeting.
Verbal Blakey left to return to St. Louis around 2:10 p.m.

Transformers for Stock – Keith Stokes
Mr. Stokes said he acquired 3 quotes for transformers since they are running out of the ones in stock. The quotes were:
Delta-Y $19,560.00
Brownstown $18,440.00
H D Supply $18,026.00


Mr. Stokes recommended accepting the low quote from H D Supply in the amount of $18,026.00 for the 12 transformers.

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to take Keith Stokes’ recommendation to accept the low quote from H D Supply in the amount of $18,026.00 for 12 transformers to have in stock: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea


Computer Tower for Animal Control
Mayor McDaniel reported that the Animal Control Warden’s computer tower caught on fire and burned up and it will cost around $600 to purchase a new one. Mayor McDaniel said that he can and will take care of it under his spending authority but wanted everyone to be aware of this so when they see the bill come through they would understand and know why.

Police & Fire Pension Deficit in Tax Levy - Funding
Corporate Finance Officer Patricia Suttles informed the Committee that every year we have to fund the Police & Fire Pensions according to what we are advised. The Department of Insurance gives us a conservative figure and the actuary, Art Tepfer, gives a number as well. She recommends using the actuary figure to be safe. The amounts would be:
Fire Pension Fund $84,000
Police Pension Fund $112,000

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to authorize the funding of the Police & Fire Pension Funds in the following amounts as presented by CFO Patricia Suttles ($112,000 for Police Pension Fund and $84,000 for the Fire Pension Fund): MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Pay Request #3 for Reed Electric – Disinfection Process Phase I
Joe Matesevac said that Reed has finished his contract accept for a few cleanup items on a punch list. He has submitted a pay request for $4,000 which doesn’t include the Retainage, which should be more than enough to take care of the punch list items. Joe recommends paying the pay request.

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to take Engineering, Inc.’s recommendation to pay Reed Electric’s pay request #3 in the amount of $4,000 on the Disinfection Process – Phase I at Waste Water Treatment Plant: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea






Frank Walsh reported that he started sampling today and will do more Wednesday and Thursday and if they test ok then we can contact EPA to come and do their testing.
Mr. Walsh said that the Disinfection has been on line since last Thursday and should have the results of the first sampling test tomorrow. He side the coliform kill is the main thing now.


Pay Request #3 for N & N Plumbing – Disinfection Process/Phase I
Joe Matesevac said that they have submitted a pay request for $67,371 but that there are a few punch list items that we shouldn’t be paying for so he took those amounts off and suggest that the City pay the adjusted amount of $64,671.00.

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to approve payment of N & N Plumbing’s pay estimate in the adjusted amount of $64,671 as recommended by Joe Matesevac with Engineering, Inc. on the Disinfection Process – Phase I at Waste Water Treatment Plant: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea








Not on Agenda but discussed:

(L. Simmons Pay Request)
Joe Matesevac said that he would be submitting at the next Council Meeting a pay request from L. Simmons in the amount of $15,759.29 which he recommends paying. He said they have kept $8,000 Retainage on the contract.
It is not on the agenda for a motion but Mayor McDaniel made note to have it put on the next Council Meeting agenda for approval.

Moved by Alderman David McManus and Second by Alderman Richard Corzine Sr. to adjourn: MOTION CARRIED – TIME: 2:28 P.M.
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea








DATE: Tuesday, June 10, 2008
TIME: 2:44 p.m.
PLACE: Council Chamber in City Hall

PRESENT:
Aldermen Charles Barfield, Richard Corzine Sr., William Carrell, David McManus, Robert Midnight, Jerry Mizell, Nathan Anderson. Also present were Mayor Billy McDaniel, Deputy City Clerk Cherie Bush, Corporate Counsel Rick Abell, CFO Trisha Suttles, Frank Walsh, Verbal Blakey, Keith Stokes, Brian Giltner, Joe Matesevac, Scott Timmerman, and Mark Thompson.

ROLL CALL
Barfield Present
Corzine Present
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman William Carrell to approve the minutes of the previous meeting held on May 21, 2008 as presented: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Verbal Blakey with BHM&G stated that on June 4 we opened bids on Transformers for the East and Laidlaw Circuit Conversions B1263 K001. She stated that the main reason for this is that in the summertime the city can’t cover the loss of power if you were to lose a transformer. She also stated that she wanted to see what the time frame would be for the shipping. She did say since opening the bids it is too late to get them for this summer and you might consider doing the transformer replacement in the fall and winter. There were 3 bids:

Brownstown Electric $216,465.00 not complete

Fletcher Reinhardt $224,621.40

HD Supply Utilities $238,333.11
Verbal stated that the low bidder was Fletcher Reinhardt and with the current fluctuation in metal prices this will probably go up. This quote is only good until the end of this month. This item could go on the next fiscal year’s budget. She stated that the total for the whole project is $550,000. Verbal also said that there is a lot of the work that city crew could do.
Verbal Blakey said that you could wait until the last possible day to order the transformers.
After further discussion it was determined that the committee would need to see what would be in the budget for this project. It was stated that this item needed to go on the agenda for the next Water, Light, & Street Committee Meeting on June 17, at 12:00 p.m.


Frank Walsh from the Wastewater treatment plant reported that the Disinfection Process Phase I is in operation and we have a small amount of chemical to get. He said that he has some prices and for the shipping it is $829.00 whether you have a small load or a full load. Therefore I recommend that we purchase 4000 gallons of Sodium Hypochlorite at $5029.00 and 3000 gallons of Sodium Bisulfite (the sodium bisulfite is sold by the pound) at a price of $6,655.60 with a total price for both of $11,684.60. He said that this should last a couple of months but he will have a better idea as to how long the chemical will last once we are fully online.


Moved by Alderman Richard Corzine and Second by Alderman David McManus to recommend to full Council that we authorize Frank Walsh to purchase chemicals for the disinfection process 4000 Gallons Sodium Hypo-chlorite and 3000 Gallons (sold in pounds) Sodium Bisulfite for a total of $11,684.60 with shipping: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea






Keith Stokes from the Light Department said that they had tested and replaced some of the 3-Phase meters recently and that they need to restock for future use he has a quote of $5,126.96


Moved by Alderman Richard Corzine and Second by Alderman William Carrell to recommend to full Council that we authorize Keith Stokes to accept the quote from HD Supply for 3-Phase meters in the amount of $5,126.96: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea


Corporate Counsel Rick Abell said that the next item dealt with designating the City Parks as Playgrounds. He went on to explain that there is a State law that has added protection for playgrounds than it does for city parks. He stated that there is a certain part of the criminal element that would not be allowed to live close to the playgrounds as opposed to the parks. Therefore he recommends that you consider designating the city parks to playgrounds.


Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to full Council that we designate the City Parks as Playgrounds: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea








Joe Matesevac with Engineering, Inc. stated that he had received from Reed Electric a change order request in the amount of $578.00 for a gas monitor for the Chlorine Sensor. He said that it monitors the chemical release in the building sending a signal that will operate the exhaust. Joe went on to say that this omission became about because of the fact that the specifications are written more as a performance specification, and not a detailed spec of what to supply and install.


Moved by Alderman Richard Corzine and Second by Alderman William Carrell to recommend to full Council that we approve change order #2 from Reed Electric for Disinfection Process Phase I in the amount of $578.00: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea


Brian Giltner with Engineering, Inc. reported on behalf of J.K. Thomas that at the end of April they had received a letter of Non-compliance issues from IEPA on it there was an A list of the violations and a B list of recommendations we had to respond within 45 days. We did get that response in the stating that all items have been noted and addressed. He stated that one item that will have some cost is the repair of the backwash lagoon (this will need to be done by March 09) because the filters have to have flow meters; which were not in the original design therefore those will have to be retrofitted. We will have to get quotes and JK’s guys should be able to install them.


Joe Matesevac with Engineering, Inc. reported on the Industrial Park Grant Project. He stated that he had a short meeting with the Mayor, Rick Abell, and Andy Clarke on the East Park Road. He said that they propose to carry East Park Road on 270 feet to the back side where the loading docks are and then 500 feet coming off to the back of the building. Joe said that he just wanted everyone to know where we were going with the grant money.


Mayor Billy McDaniel asked for Corporate Counsel Rick Abell or Verbal Blakey to give an update on the Woodhaven Project.
Corporate Counsel Rick Abell said that we were scheduled to have a conference with Mike Wittington to figure the replacement cost for the equipment.
When they figured that it was for all of the areas we need to have them break that apart for the North Side of the Rd because we will do the South side later.
Mr. Abell said that he was to have another conference call with Todd Maston a VP in Springfield. Mr. Abell said that Mr. Wittington will have to get with the accounting department to do some research because they will have to have the original cost and do the depreciation since the cost is half price of the depreciation and half replacement cost.
Mr. Abell said that he would try to push them along.

Moved by Alderman Richard Corzine and Second by Alderman David McManus to recommend to adjourn Time 3:32p.m. : MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea




DATE: Wednesday, May 21, 2008
TIME: 1:15 p.m.
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Richard Corzine Sr., William Carrell, David McManus, Jerry Mizell, and Nathan Anderson with Aldermen Robert Midnight and David Daugherty absent. Also present were Mayor Billy McDaniel, Corporate Counsel Rick Abell, City Clerk Brenda Westbrooks, CFO Patricia Suttles, Penny Emery & Kathy Bernard with Mapping Department, J.K. Thomas with Water Filtration Department, Frank Walsh with Waste Water Treatment Plant, Joe Matesevac & Brian Giltner with Engineering, Inc., Jim Hambrick and Clyde Wills.

ROLL CALL
Barfield Present
Corzine Present
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman William Carrell to approve the minutes of the previous meeting held on May 14, 2008 as presented: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea


Hiring Contractor for control wiring at Waste Water Treatment Plant for Disinfection Process Phase I – Engineering, Inc.
Joe Matesevac with Engineering, Inc. told everyone that he really didn’t have all the information back on this from BHM&G so he really wasn’t ready to present anything for approval as yet.
Alderman Corzine said that in order not to hold up on the Disinfection Process we should go ahead and approve BHM&G doing the wiring at the WWTP.

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to have BHM&G to do the control wiring at the Waste Water Treatment Plant for Disinfection Process Phase I: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea


Recommendations concerning problems with Mobile Home Permits – Mapping Department
Penny Emery & Kathy Bernard with the Mapping Department along with Clyde wills from the Planning Commission addressed concerns they and the Planning Commission have regarding trailer permits.
Penny reported that he and Kathy have received 14 requests for trailer permits already this year. They are concerned that there is no control of the age of the trailers or where they are allowed to go in the City.
Penny & Kathy gave everyone several handouts. One of which was a map showing areas where trailers are allowed per discussions with the Aldermen in other meetings. They are suggesting that for a temporary fix the Council approve zoning for trailers as presented on this map.
Kathy also prepared possible revisions to the zoning ordinance for the Committee to review and consider.
It was brought out that Chapter 151: Mobile Homes, in the City Code Book only deals with vehicles and trailers pulled by vehicles and not really mobile homes.
Kathy gave everyone a copy of the Abandoned Mobile Home Act which she had previously given to Rick Abell to review.
She also pointed out that anyone going into the flood plain should first be getting a permit to do so from the State.
Clyde Wills did say that the Planning Commission is working on the Comprehensive Plan which deals a lot with trailers and the Commission is in favor of limiting trailers to the smallest possible territory.
Penny and Kathy basically said they are looking for some definite guidelines to follow.

The Consensus of the Committee was for Corporate Counsel Rick Abell to prepare an ordinance approving trailer zoning as presented by Penny Emery’s map with a section regarding the flood plain and compliance with State and Federal regulations.
Mr. Abell said there is no need for a motion at this time he will make a note to prepare the ordinance and bring it back for their approval.




Penny Emery also told the Committee that they have sent notices to everyone they know have an elevator in town and put in this week’s paper a publication notifying everyone that if they have an elevator they have to be registered with the State and show record of yearly inspections.

Hiring Engineers to address items in Public Water Supply Evaluation with EPA
J.K. Thomas provided everyone with a copy of the letter from IEPA he received on their evaluation of the City’s public water supply. He pointed out that on page 3 is a list of mandatory items EPA is saying the City has to address now. It is labeled list A, and that items 1 through 5 require an Engineer for required permitting. He said that item #6 he could take care of.
J.K. said that List B is a list of items that the City has to address before the next evaluation in 3 years otherwise they become violations and are moved to list A. Therefore he said we can’t ignore these items and need to start on them as well.
Mr. Thomas said that he has already started on items #5 of list A. He has parts ordered and when they come in and we receive the proper permitting he can get started on the lagoon.
Mr. Thomas said that the cost can probably come from the next upcoming budget and he will get cost estimates.
Mr. Thomas said that for now he has to draft a letter and submit it very soon and has to make a recommendation regarding engineering in the letter.




Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to hire Engineering, Inc. to help address the items in the public water supply evaluation letter from EPA: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to go into Executive Session for discussion of items on the agenda: MOTION CARRIED – TIME: 1:54 P.M.
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Around 2:57 p.m. the meeting was called back to order in open session.

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to approve the minutes of the Executive Session: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Just for the Committee’s information, they were told that the Tourism Committee is not happy with the Dip N Dots funding partially coming from Tourism funds so they will be at the next meeting to discuss it with the Council.
The Councilmen were all in agreement that the Dip N Dots store being here will definitely promote tourism and bring visitors to Metropolis so the use of those funds is both reasonable and legal.

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to adjourn: MOTION CARRIED – 3:00 P.M.
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea








DATE: Tuesday, April 22, 2008
TIME: 12:00 noon
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Richard Corzine Sr., William Carrell, David McManus, Jerry Mizell, David Daugherty, Robert Midnight, and Nathan Anderson, Mayor Billy McDaniel, Corporate Counsel Rick Abell, City Clerk Brenda Westbrooks, CFO Patricia Suttles, Charlotte Anderson, Tricia Steckenrider, Steve Bunyard, Frank Walsh, J.K. Thomas, Joe Matesevac and Brian Giltner.

ROLL CALL
Barfield Present
Corzine Present
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman Richard Corzine Sr. to approve the minutes of the previous meeting held on April 9, 2008 as presented: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea



Tourism Commission
Tricia Steckenrider who is the Tourism Director for the City gave the Committee an update on the Tourism Grant process. She said they have updated the grant applications and believes things are going better. There is more accountability now. Tricia said she has prepared a 2 year budget plan that is quite aggressive. She said she has emailed it to everyone of the Council that she has an email address for. One thing she is looking to get done is more public restrooms. She said she believes a dip n dots store will be a big attraction and hopes it will be opened by the Superman Celebration in June. She added that we need things and activities to attract, entertain, and bring visitors back to our town.



George Rogers Clark Discovery Trail
Charlotte Anderson did consulting services for the City for the first phase of the George Rogers Clark Discovery Trail and the State has found more money so they are ready to move forward with the next phase of this project. Mrs. Anderson has submitted another proposal for her services for this phase of the project in the amount of $7,500 which is to be paid from Tourism Funds since her fees are not reimbursable from grant funds.


Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to approve entering into an agreement with Charlotte Anderson for consulting services for the next phase of the George Rodgers Clark Discovery Trail Project for a fee of $7,500 to be paid from Tourism Funds: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea



Vent Replacements for Pack Towers at WWTP – Frank Walsh
There are 32 vents on the towers at the Waste Water Treatment Plant and Mr. Walsh said they have never been replaced and it is time to replace them. They enable biological control and keep animals out so they are important.
Mr. Walsh received 3 quotes:
$405 per vent & screen combined
$315 per vent & screen combined
$150 per vent & screen combined
The lowest quote was from Parker Machine Shop and they will make them out of stainless steel so they should last forever.
The total cost with the lowest quote would be $9,600.

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to authorize Frank Walsh to purchase vent replacements for pack towers at the Waste Water Treatment Plant from Parker Machine Shop for a cost of $9,600: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea


Shawn Cofield Training
Frank Walsh asked the Committee for permission to send employee Shawn Cofield to certified operators training for a week in Edwardsville, Illinois. He said that he is the only certified operator at the plant and it is import to have others trained. The last person that was trained before he came to work at the plant used all the training funds to go to school then left for other employment. Therefore he is asking for the funds and permission to send Mr. Cofield. He would train for 4 days and test on the 5th day. The cost of the course is $1,200 to $1,500.
Everyone was concerned about employees being trained then leaving the City. It was suggested that Mr. Abell see about getting it in the contract that they have to retain employment with the City a certain amount of time according to the training cost for example; if $1,000 is spend on training then they should have to remain with the City for at least 2 years and so on. Everyone realizes that we can’t always keep employees after they are trained but that we do need to try to keep them for a while anyway.
Moved by Alderman Richard Corzine Sr. and Second by Alderman Charles Barfield to recommend to the full Council to authorize Frank Walsh to schedule and send Shawn Cofield to certified operator training in Edwardsville, Illinois for a cost of $1,200 to $1,500 for the 1 week course: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Mower/Mowing at Water Treatment Plant
Mayor McDaniel reported that the employees at the Water Treatment Plant have been taking care of the mowing at the plant however the mower is not working so he is suggesting that the City add this mowing to the city mowing contract with Mr. Smith for an additional $75.00 per mowing then if he can get the mower fixed we can use it as a backup. J.K. Thomas said that his people couldn’t mow it for $75 so the City would be saving money by adding it to the contract and freeing up a man for him so they can get more work done at the plant.

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to add mowing of the Water Treatment Plant to present mowing contract for an additional cost of $75.00 per mowing (contract with Casper Smith): MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea


Capacitor Controls / Voltage Conversion Project
Verbal Blakey with BHM&G wasn’t present for today’s meeting so these items were tabled for now.
No action taken.



Hiring of part-time help for the summer
Mayor McDaniel said that he would like to go ahead and start taking applications for summer workers now so he can start part of them in June. He plans to hire about 20. Ten the first time then the other ten to start later this way we can have summer help all summer and not work anyone over the 600 hour limit.


Moved by Alderman Richard Corzine Sr. and Second by Alderman William Carrell to recommend to the full Council to authorize the Mayor to advertise and hire part-time summer help at his discretion: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea



MFT Paving Project Update

(Ferry Street & Metropolis Street Paving)
Joe Matesevac reported that the bids will be opened on May 5th for this project then the low bidder will be presented to the Council for approval.

(Filmore Street Sidewalk Project)
The bids for this project will be opened on May 5th also. Joe Matesevac said that the package is ready to be submitted to IDOT he is just waiting on the easements to submit it.
Mr. Abell said he has 2 basically done and working on the Housing Authority one which is a little more involved.


Market Street Drainage Improvements
Joe Matesevac said that this work should be done later today which is great since it needs to be done before the MFT Paving work starts.
There is one change order on the project due to an issue with an existing pipe. The contractor was told to replace the pipe and he did. Joe doesn’t have all the paper work turned into him yet for the change order but the estimated cost is to be between $6,000 & $8,000. Joe said he is supposed to get the paper work tomorrow.


Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to approve change order on Market Street drainage improvement provided all paper work is completed and turned in to Engineering, Inc. (estimated cost of $6,000 to $8,000): MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea


Bulk Salt for MIOX System at Water Treatment Plant
J.K. Thomas reported to the Committee that they use approximately 1 load a year for the MIOX System at the Plant and that it is time to order another load. He gets it from Cargill Salt Co. and needs to order 25 tons for a cost of $3,843.75 which includes shipping cost of $378.00. The shipping cost is extra due to increased gas prices and he would like to go ahead and place the order to lock in that amount.
The consensus of the Committee was for J.K. to order the salt and they would approve it at the next Council Meeting.

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to authorize J.K. Thomas to purchase 25 tons of salt from Cargill for the Water Treatment Plant MIOX System for a cost of $3,843.75: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea


Material for Cedar Lane Project
J.K.Thomas has received two quotes for the needed material for this project.
IMCO $15,065.50
Ferguson Enterprises $18,318.00

The permits are back form EPA so we just need agreement with Mr. Gentry then we will soon be ready to do this project.
Rick Abell gave them a copy of the amended water ordinance that would need to be passed prior to doing the project as well. He asked that they review it prior to passing it at the next meeting.


Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to approve the low quote of $15,065.50 from IMCO for the needed material for the Cedar Lane Project: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Not on agenda but discussed


Well #6
Brotcke is done with modifying and treating and hopefully all is well. We are sampling and hope to be back on line soon.


Stand pipe at Plant
It has been off line, inspected, painted and is now being filled. We will sample it then hopefully have back on line soon.


EPA Inspection
J.K. Thomas said he just finished with the EPA inspection and we should be getting that report soon.


Bargerville Residents
Alderman Bill Carrell said that Pris Abell has been getting complaints of odor coming across the railroad tracks to the new Community Center Property. He said he investigated it and while doing so some of the residents asked him about annexing into the City Limits.
Mr. Carrell said he told them he would bring it up at a Committee meeting and he is doing so now.
They have electric and water so sewer is all they would need. There was no action taken, just food for thought.


Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to adjourn the Water, Light & Street Committee Meeting: MOTION CARRIED – TIME: 1:05 P.M.
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea






DATE: Wednesday, April 9, 2008
TIME: 12:30 p.m. (12:50)
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Richard Corzine Sr., William Carrell, David McManus, Jerry Mizell, David Daugherty, Robert Midnight and Nathan Anderson, Mayor Billy McDaniel, Corporate Counsel Rick Abell, City Clerk Brenda Westbrooks, Brian Giltner & Joe Matesevac with Engineering, Inc., Frank Walsh & Scott Timmerman with Midwest Environmental, Sue Barfield and Billy Beasley with Purchase Area Regional Industrial Park, and Verbal Blakey with BHM&G.

ROLL CALL
Barfield Present
Corzine Present
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman Richard Corzine Sr. to approve the minutes of the previous meeting held on April 3, 2008 as presented: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea


Presentation by Billy Beasley-Purchase Area Regional Industrial Park
Mr. Beasley reported that the park is now 100% owned and controlled by them. They have over $12 million dollars in assets and no liabilities. The park consists of 2400 acres with 1200 per site.
Mr. Beasley had handouts showing the website of the Industrial Park and the portions of the website where the City of Metropolis and Massac County are promoted.
Mr. Beasley said that they are actively working on obtaining industry in the Park and that what they do will not only benefit them but will have a very big impact for Metropolis and Massac County.
Mr. Beasley thanked the City of Metropolis for their contribution and support and said that they and Sue Barfield would keep them informed of their progress.
Mr. Beasley and Sue Barfield left around 1:10 p.m.

CSO, Sanitary Sewer System & Waste Water Treatment Plant Items

(Backup Pump System)
Joe Matesevac with Engineering, Inc. told the Committee that one of IEPA’s requirements for the City is to have a backup pumping system encase of a power outage or other reasons one would be needed. At present the City doesn’t have one. He had a quote from Heartland Pump Rental & Sales, Inc. for $26,686.00 which is minus the automatic float control that he said in talking with Scott Timmerman with Midwest Environmental, we wouldn’t need.
The Committee suggested that they try to obtain other quotes if possible.


Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to authorize Joe Matesevac with Engineering, Inc. to proceed with quotes for a backup pump system (IEPA requirement): MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea


(Sewer Use Ordinance)
This is also another IEPA requirement to have our ordinance up to standards. This is section 52 of the City Code Book and Rick is reviewing it and may have part ready but is still working on modifications.
No action


(N & N Plumbing Change Order – Disinfection Project)
Joe Matesevac said he has reviewed N & N Plumbing’s pay estimate on the Disinfection Project and is recommending that the City pay it at the next Council Meeting. He said he would see they have a copy in their council packets.

June 1st is the City’s deadline on this project and we are behind due to weather and etc. but Mr. Matesevac said they are hopefull we can catch-up and meet that deadline.

Change Order for Reed Electric – Waste Water Treatment Plant
Verbal Blakey with BHM&G reported that they missed a few items in bidding this project so now they have a change order for those items in the amount of $2,415.00 for Reed Electric. She said she would have it for the Aldermen to review and approve at Monday Night’s Council Meeting.
Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to approve change order for Reed Electric in the amount of $2,415.00 on the Disinfection Process at the Waste Water Treatment Plant: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Circuit Voltage Conversion Project
Verbal Blakey with BHM&G told the Committee that the City’s 4kv’s are growing too fast and two of them need to be converted to get some of the load off. She said that she estimates this conversion project to cost around a half a million dollars. They are working on the design and are about 90% complete. She said that we would probably be into the next budget year if the City does this project but she would like to go ahead and order the 187 transformers that will be needed for this project. She said it takes a long time to get transformers in so she would like to go ahead and bid them out to have them ready when the City is ready to move forward with the project.
Verbal is looking at bidding them out in May and opening them in June.



Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to authorize Verbal Blakey with BHM&G to prepare bid specs for 187 transformers for the Circuit Voltage Conversion Project: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Verbal Blakey told the Committee that when the conversion is done the City will not have a 4kv source to feed Spence Apartments so they will need to be converted over. She said that they have several poles that need to be replaced and they have put a lot of stuff on their poles. She suggest that the City set new poles, put our lines on it then let the Housing Authority move theirs later if they want. The City doesn’t have an agreement with the Housing Authority so now would be a good time to get one. Typically everything beyond the meter is the customer’s responsibility so the City could give ownership of the poles to them and include in the agreement terms for any future work on the system.
Verbal said that the City has 3 more locations that will need to be addressed as well so she suggested doing them the same way.
The City to do the work and pay for the upgrade, give ownership to them and obtain agreements with terms for future work on the systems.
No action taken.


Discussed but not on the agenda

(Woodhaven Project)
Verbal Blakey said that when Mike with IMEA gets everything handed off to St. Louis we can go through IMEA and put pressure on and hopefully make things happen.

(Sewer Machine Update – Mayor)
Mayor McDaniel reported that we received 3 quotes on the new sewer truck. They were as follows:
$272,000
$265.000
$258,800 - low quote from Coe Equipment
Mayor McDaniel said he negotiated Coe Equipment down to $247,800 which includes some training. He said he also got them to agree to furnish a rental truck and maintenance of it free for 180 days to give us time to get the new one here. They will credit us 55% of the rental cost off the purchase price.
This truck should last us 20 to 25 years with 100% warranty for first year and certain parts warranted for 5 & 10 years.

(Cedar Lane Update)
There is nothing new on this. It is in EPA’s hands at present. Cedar Lane only has one pump running and EPA knows that.
As for the City, we need to get the easements and agreements ready so we will be ready to go.

(Parking lot on Market Street)
Dr. Lange has accepted the offer of $18,000 and we will be closing on it soon.

(Reagor Building)
Mayor McDaniel gave food for thought to the Committee. He said they might want to consider having the Reagor building erected in the Industrial Park to get it off the ground.
Alderman Robert Midnight said that he believes Andy Clarke is working on that to bring to the Council.


Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to adjourn: MOTION CARRIED – TIME: 2:09 P.M.
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea










DATE: Thursday, April 3, 2008
TIME: 2:00 p.m. (2:17 p.m.)
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Richard Corzine Sr., William Carrell, David McManus, Jerry Mizell, Robert Midnight, Nathan Anderson with Alderman David Daugherty absent. Also present were Mayor Billy McDaniel, Corporate Counsel Rick Abell, CFO Patricia Suttles, City Clerk Brenda Westbrooks, Frank Walsh, Joe Matesevac and J.K. Thomas

ROLL CALL
Barfield Present
Corzine Present
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman Richard Corzine Sr. to approve the minutes of the previous meeting held on March 5, 2008 as presented: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea





Rebuilding Together
The City has budgeted $4,000 for Rebuilding Together and they are requesting those funds.

Moved by Alderman William Carrell and Second by Alderman Richard Corzine Sr. to recommend to the full Council to approve the disbursement of the budgeted amount of $4,000 for Rebuilding together: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Well #6 at Water-Filtration Plant
To be discussed in Executive Session

Filter 3 at Water Filtration Plant
J.K. Thomas told the Committee that filter 3 is out of service at the Water Filtration Plant, that they have valving and painting issues.
He asked for permission to go out for bids for the painting and maintenance of Filter 3 at the Plant to be done when they change out or replace the filter. Mr. Thomas said he had money in his budget for this but wanted permission to proceed.
Mr. Thomas also explained that to repair or replace the actuator on one of the valves will probably cost $1,641.11 plus he is going to discuss the cost to install it when they bring it back. If it is too much he is willing to go get it and have the men at the plant install it.




Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to authorize J.K. Thomas to go out for bids for the painting and maintenance of filter 3 at the Water Treatment Plant: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

High Service Pump repairs – Water Filtration Plant
J.K. Thomas reports that all 4 pumps are back in service at the Water Filtration Plant, have been for a week or so now and are working well.

Combination Sewer Cleaner for Waste Water Treatment Plant
Frank Walsh who is the operator for the City’s Waste Water Treatment Plant reports to the Committee that the Combination Sewer Cleaner or Vactor the City owns now has been a financial drain on the City and is out of service at present. It will cost $8,000 to repair the seals in it.
Mr. Walsh said he has quotes from Coe Equipment for both a used and new truck.
A new one $258,800
Used one $99,850
Trade in $7,500

The consensus of the committee seemed to be that we should buy a new one instead of a used one, that we need it to be in compliance with IEPA.
CFO Patricia Suttles told the Committee that there is money in the budget for this.
Mayor McDaniel said he would contact Coe Equipment and see if he could get a better deal on a new truck and also get them to provide us with one free of charge until we get the new one.

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to recommend to the full Council to approve the purchase of a new Combination Sewer Cleaner Truck (Vactor) for the Waste Water Treatment Plant: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Filmore Street Sidewalk Project – Joe Matesevac
Joe Matesevac with Engineering, Inc. told the Committee that they have one of the easements needed on this project and executed copy of plat for the Filmore Street Sidewalk project. He said that now we need the other easements or a letter to IDOT stating the City has the easements. Alderman Anderson said he didn’t mind getting the easements signed if they were prepared and given to him.
Joe Matesevac and Rick Abell said they would get together on the easements.
Joe also said that they are working on Lot 5 C&D in the Industrial Park and are almost done. When they are finished there will need to be a public hearing prior to having the ordinance adopted, signed and filed.

Moved by Alderman Richard Corzine Sr. and Second by Alderman William Carrell to go into Executive Session for reasons listed on the agenda: MOTION CARRIED – TIME: 3:04 P.M.
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Around 3:36 p.m. the meeting was called back to order in open session.

Moved by Alderman Richard Corzine Sr. and Second by Alderman Charles Barfield to approve the minutes of the Executive Session: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Moved by Alderman William Carrell and Second by Alderman David McManus to adjourn: MOTION CARRIED – TIME: 3:38 P.M.
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea











DATE: Wednesday, March 5, 2008
TIME: 2:00 p.m. (4:35 p.m.)
PLACE: City Hall Council Chambers

PRESENT:
Aldermen Charles Barfield, Richard Corzine Sr., William Carrell, David McManus, Jerry Mizell, Robert Midnight and Nathan Anderson with Alderman David Daugherty absent. Also present were Mayor Billy McDaniel, Corporate Counsel Rick Abell, City Clerk Brenda Westbrooks, J.K. Thomas, Brian Giltner, Joe Matesevac, Scott Timmerman, Andy Clarke and Fire Chief Rodney Brugger

ROLL CALL
Barfield Present
Corzine Present
Carrell Present
McManus Present

Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to approve the minutes of the previous meetings held on February 13, 2008 and February 20, 2008 as presented: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea




Street Paving Options
Joe Matesevac with Engineering, Inc. told the Committee that the MFT funds for 2008 paving maintenance program equates to around $29,000 per ward. The Aldermen turned in their list of streets they feel need paving in each of their wards and Joe read them all off to them. However he also told them that the cost all exceed allotted amount so they need to direct him as to which area they need paved the worst in each ward. After some discussion the following was noted per ward:

Ward #1
Alderman Richard Corzine Sr. said that he couldn’t speak for Alderman Daugherty since he was not present today but that Johnson Street from 8th to 10th would be the best for his their ward and that possibly Market Street from 3rd Street to the boat ramp can be done with available TIF funds.

Ward #2
Joe Matesevac that Market Street from 11th to 12th Street intersection would be over the $29,000 and possibly more that he needs to meet the Aldermen in that ward in that area to discuss the possibilities. They are to work out a time and date to meet.

Ward #3
The Aldermen in this ward elected to do sidewalks on a portion of Filmore Street instead of street paving. Joe said that they need 20 foot easements from property owners before proceeding.
Mr. Abell said he could furnish the documents but someone would need to get them signed by the owners.




Ward #4
Joe Matesevac said that Oak from Park Street to Baker Drive would be in the range of $29,000.
Alderman Jerry Mizell said that he wanted to check on something and then get back with Joe tomorrow morning if that would be ok and Joe said that it was.


Mr. Matesevac also reported that the Metropolis Street and Ferry Street Paving Job packets are ready to go to IDOT for review. They are waiting on the Illinois Department of Labor to publish the wage rates.



Removal of Sludge at WWTP
Scott Timmerman presented the Committee with the same proposal he submitted last year for Midwest Environmental Management to remove the sludge from the Waste Water Treatment Plant and land apply the biosolids for $32.00 per wet ton.
No one had a problem with accepting the proposal but they did say that they thought Mr. Rick Lane might give him a discounted rate if he wanted to haul it to the landfill.
A motion was made by Alderman Richard Corzine Sr. and a
Second by Alderman William Carrell to accept the proposal however they were both withdrawn to give Scott time to check with Mr. Lane.






Pumper Truck at Fire Department – Repairs & Towing Cost
Fire Chief Rodney Brugger reported to the Committee that the reserve pumper truck is in need of repairs and that he has a quote from Towers Fire Apparatus Co. in the amount of $3063.00 for those repairs and quotes to tow or haul the truck to Freeburg, Illinois to be repaired which are:
W.C. Trucking $700.00 to tow it
Cagle’s Tire & Wheel $750.00 to tow it
Jerel Childers $460.00 to haul it

Moved by Alderman William Carrell and Second by Alderman Richard Corzine Sr. to recommend to the full Council to authorize Fire Chief Rodney Brugger to have the pumper truck repaired by Towers Fire Apparatus Co. for a cost of $3,063.00 and to accept the low quote from Jerel Childers to haul the truck to Freeburg, IL for a cost of $460.00: MOTION CARRIED
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea

Not on the Agenda but discussed:
(Woodhaven Update)
Alderman Nathan Anderson asked Mr. Rick Abell where we are on the negotiations with Ameren, that the Council had agreed to give through December before moving forward on our own. He said we are now 60 days over that deadline.
Mr. Abell said that Troy has most of the draft agreement done but that he needs to develop schedules before submitting it to Ameren and we are still waiting on a cost amount from Ameren as well.


Moved by Alderman Richard Corzine Sr. and Second by Alderman Charles Barfield to adjourn the Water, Light & Street Committee Meeting: MOTION CARRIED – TIME: 5:04 P.M.
Barfield Yea
Corzine Yea
Carrell Yea
McManus Yea