Parks and Recreation Committee Meeting Minutes


DATE: Tuesday, February 2, 2010
TIME: 2:00 p.m. (2:47 p.m.)
PLACE: City Hall Council Chambers

PRESENT:
Aldermen William Carrell, David McManus, Jerry Mizell, Robert Midnight, Nathan Anderson, and Charles Barfield with Alderman David Daugherty and Alderwoman Kim Brown both absent. Also present were Mayor Billy McDaniel, Corporate Counsel Rick Abell, City Clerk Brenda Westbrooks, Park & Recreation Director Pris Abell, and Steve Vantreese.

ROLL CALL
Carrell Present
Brown Absent
McManus Present
Mizell Present

Moved by Alderman William Carrell and Second by Alderman David McManus to approve the minutes of the previous meeting held on December 18, 2009 as presented: MOTION CARRIED
Carrell Yea
Brown Absent
McManus Yea
Mizell Yea



Sports Park Project


This was discussed in closed session of today’s (02-02-10) Water, Light & Street Committee Executive Session.



Roof for new ball field dugouts

Alderman William Carrell reported that the tubing frame work for the dugouts was installed for corrugated metal roofing to be attached. It has been suggested that Sun Screen be installed instead. The association is concerned sun screen will not provide a dry place for the players in case of rain. Metal will stay in place where sun screen will require removal and replacement. Another concern was that the framing may not be sufficient to hold the weight of snow. The dugouts are 10’ X 20’ with corrugated metal snow should not be a problem.
Alderman Carrell asked what the Committee and Council Members pleasure was for the dugout roofs.
The consensus of the Committee and Council Members present was to go with metal as previously approved and funding appropriated for.





Update on Concession Building for New Soccer Complex

Alderman William Carrell reported that Massac Unit I is moving forward with a plan and date for construction for the new soccer concession building.
Mr. Louis Bowles has volunteered to help the City and the School with coordinating work including free labor, contractors and obtaining material. Mr. Bowles will be an asset to the City and the School and comes with 40 years of experience.
The Soccer Association has given a plan with their suggestions for consideration, which has been reviewed by Unit I, Mr. Bowles and Alderman Carrell. Unit I has suggested that we as a team support the new concession building being of the same design as the ball park concession, which won’t change the integrity of the Sports Park.
Unit I will add 8’ X 27’ storage area in back of the concessions with at least 1 door to the outside and one from the concession area with possibly a petition in center dividing storage area in two sections. Unit I will be contracting out work they can’t do or do in a timely manner to complete the project. They believe we are looking at a 4 month project.
The consensus of the Committee was to stay with the original plans as presented to Unit I to complete the Project.

Moved by Alderman William Carrell and Second by Alderman Jerry Mizell to adjourn: MOTION CARRIED – TIME: 2:55 P.M.
Carrell Yea
Brown Absent
McManus Yea
Mizell Yea





DATE: Monday, July 27, 2009
TIME: 6:00 p.m. before regular Council Meeting
PLACE: City Hall Council Chambers

PRESENT:
Aldermen William Carrell, David McManus, Jerry Mizell, Robert Midnight, Nathan Anderson, David Daugherty, and Charles Barfield; Mayor Billy McDaniel, City Clerk Brenda Westbrooks, CFO Patricia Suttles, Pris Abell, Tim Lawson and Kim Brown.

ROLL CALL
Carrell Present
Corzine Deceased
McManus Present
Mizell Present

Moved by Alderman William Carrell and Second by Alderman David McManus to approve the minutes of the previous meeting held on May 6, 2009 as presented: MOTION CARRIED
Carrell Yea
Corzine Deceased
McManus Yea
Mizell Yea






Budget Items for 2009 – 2010 Sports Park Soccer & Ball Parks
(Baseball Fields)
Finish Dugouts (need to add protective piping $11,000
on top of fences)
Bleachers (6) $10,500
Fields $ 8,500
Water Fountains (3) $ 1,500
Finish lighting (already in the budget) $30,000
Difference needed to finish ball fields $42,000

(Soccer Fields)
Water Lines $63,000
Dirt work for fields and to cut parking lot $ 5,000
Seed and Fertilizer $10,000
Rock (parking lot – 1500 ton) $17,250
Total to finish Soccer Fields $95,250

Total of $130,000 would need to be added to the budget to complete both the baseball and soccer fields in the Sports Park.

Signs at Soccer Field
Mr. Tim Lawson who is with the Massac Co. Soccer Association was at today’s meeting to ask permission for the association to place signs acknowledging supporters of the association on the fences of the fields.
No one had any objections to the signs being attached to the fences but did tell Mr. Lawson to check with Penny Emery to make sure of all sign regulations. He was also told that the City used Jon Holland to make signs for the City’s Community Center building and they were well pleased so he might want to talk with him on their signs as well.



Mr. Lawson was asked to have one sign state “Metropolis Sports Park/Home of Massac Co. Soccer.” He said they would have no problem with doing that.
No motion made just a general consensus and understanding.

Not on Agenda

(Football League Request)
Alderman Bill Carrell told the Committee that he has received a letter from Brenda Copley requesting the City set aside a portion of the Sports Park for the Football Leaque and that she would like to have it by this August. He said there is not enough time to do that by August and the Committee would be discussing it at a later date.


Moved by Alderman William Carrell and Second by Alderman David McManus to adjourn: MOTION CARRIED – TIME: 6:42 p.m.
Carrell Yea
Corzine Deceased
McManus Yea
Mizell Yea








DATE: WEDNESDAY, MAY 6, 2009
TIME: 2:00 P.M. (2:49 P.M.)
PLACE: CITY HALL COUNCIL CHAMBERS
PRESENT: Alderman William Carrell, Richard Corzine, Sr., David McManus, Jerry Mizell, Robert Midnight, Nathan Anderson, Charles Barfield and David Daugherty. Also present was Mayor Billy McDaniel, Parks & Recreation Director Pris Abell, Corporate Counsel Rick Abell, CFO Patricia Suttles, Economic Developer Andy Clarke, and Terri Johnston.
ROLL CALL
Carrell Present
Corzine Present
McManus Present
Mizell Present

Moved by Alderman Richard Corzine, Sr. and Second by David McManus to approve the minutes of the previous meeting held on April 15, 2009 as presented: MOTION CARRIED
Carrell Yea
Corzine Yea
McManus Yea
Mizell Yea

Moved by Alderman Richard Corzine, Sr. and Second by Alderman Jerry Mizell to recommend to the full Council to deny a request from Massac Co. Housing Authority for a swimming pool pass: MOTION CARRIED
Carrell Yea
Corzine Yea
McManus Yea
Mizell Yea

Not on agenda but discussed:

Pris Abell reported that the anti Boretex Drain will hopefully be installed before May 30, 2009.
She also advised that she needed another sump pump at the pool.
Pris will present a list of names with her recommendations for lifeguards at the pool this year at Council Monday May 11, 2009. Would like to have Lacey Clanahan Barnhill as pool manager and she has agreed to a salary of $400.00 per week.

2 dugouts at the ballpark need to have repairs made to them.
Shuffleboard area at Girl Scout House has sustained damage and need some roofing and crown repaired.

Moved by Alderman Jerry Mizell and Second by Alderman David McManus to adjourn: MOTION CARRIED – TIME 3:13 P.M.
Carrell Yea
Corzine Yea
McManus Yea
Mizell Yea










DATE: Wednesday, April 15, 2009
TIME: 2:00 p.m. (2:38 p.m.)
PLACE: City Hall Council Chambers

PRESENT:
Aldermen William Carrell, Richard Corzine Sr., David McManus, Robert Midnight, Nathan Anderson, and Charles Barfield with Aldermen Jerry Mizell and David Daugherty both absent. Also present were Mayor Billy McDaniel, Corporate Counsel Rick Abell, CFO Patricia Suttles, Park & Recreation Director Pris Abell and City Clerk Brenda Westbrooks.


ROLL CALL
Carrell Present
Corzine Present
McManus Present
Mizell Absent


Moved by Alderman William Carrell and Second by Alderman Richard Corzine Sr. to approve the minutes of the previous meeting held on January 21, 2009 as presented: MOTION CARRIED
Carrell Yea
Corzine Yea
McManus Yea
Mizell Absent



Basketball Court Location
Alderman William Carrell said we have discussed this before and he had a drawing of the Sports Park and the present fields.
Alderman Carrell suggested locating the basketball court on the north side of the property.
Pris Abell said she thought the area from the skateboard park going toward Metropolis Street has an area 81’ X 50’ that is 125’ before the drainage area and would be the best location.
Alderman Carrell said that if there is enough room he has to agree with her.
Alderman David McManus questioned parking.
The consensus was to table this discussion until exact measurements can be obtained. Alderman Carrell asked everyone to go to the Sports Park and look at the different areas before the next meeting.


Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to table action on basketball court location until the next committee meeting: MOTION CARRIED
Carrell Yea
Corzine Yea
McManus Yea
Mizell Absent







“Reaching for Kids and Youth of Massac Co.”
Mrs. Vogt talked with Alderman Carrell to see about funding for her program. Her program cost is $25,000.
The City funded last years as budgeted but during the budget process it was decided to pay the 2008 funding but not to budget or fund 2009 due to needed budget cuts.
Alderman Carrell said that takes care of that then. There is no funding for 2009.


Mowing Bids for City Parks & Other Areas
Pris Abell provided everyone with copies of the bids for the City’s mowing contract for 2009. There were 12 packets picked up with only 6 being submitted and they are:
1) Darrell Darnell $790.00 per week
2) Smith Lawn Care $750.00 per week
3) Blain Funkhouser $859.00 per week
4) S. Pegram $855.00 per week
5) Kim Canada $625.00 per week
6) Darryl Neill $840.00 per week

There were concerns regarding the low bid. Some were
concerned that they couldn’t make it at that price and that they
only have a 42” riding mower and do not have a spraying license.
Alderman McManus said that 3 years ago this happened to us and the Person mowed a week and quit. He didn’t have the proper equipment or man power to do the work.
The final consensus was to take the second low bid of Smith Lawn Care for $750.00 per mowing.


Moved by Alderman David McManus and Second by Alderman Richard Corzine Sr. to recommend to the full Council to accept the bid from Smith Lawn Care in the amount of $750.00 per week to mow the
City’s Parks and other grassy areas as specified in bid specs: MOTION CARRIED
Carrell Yea
Corzine Yea
McManus Yea
Mizell Absent


Not on agenda but discussed:

Pris Abell reported that Jones Fence Co. has been delayed due to weather but guarantees to be here next week.
She also reported that she met with Spear Corporation this morning at the City Pool for the anti Boretex Drain and that we have been awarded hosting the American Legion Senior District Tournament to be held July 12th & 13th.

Mayor McDaniel said he will try to get the boy’s camp to come in and cleanup our parks.

Alderman David McManus said he has complaints that lights are being left on in the parks during the day.
Mayor made note to check on this.




Alderman William Carrell said he has complaints on fields at Legion Park that a couple of kids have been hit with balls due to poor lighting.
Pris Abell said those lights were adjusted last year but she bets the weight from the recent ice storm tipped them down.
The consensus was that when it dries up enough and weather permits the City can re-adjust them.

Leased bobcat
Mayor McDaniel said that we are leasing a bobcat from McKeel for a cost of $3,000 a month. Greg at McKeel is willing to sell that bobcat to the City for $30,000. It sells for $40,000 or $52,000 with clam shell.
Mayor also said that to buy a clam shell for the backhoe, installed would be $6,500.
Mayor McDaniel said that if the Council agreed, when we receive the FEMA reimbursement funds he would like to purchase the Bobcat; Clam Shell for Backhoe and 3 Generators (1 for Public Works; 1 for Community Center; and 1 for City Hall).
The Mayor also said that Greg is willing to wait on stimulus money for the check.
Alderman Nathan Anderson said he has no objection but would like to see the men haul the bobcat instead of driving it from place to place. That would save not only time getting to and from jobs but hours on the machine.






Mayor McDaniel said that if everyone is ok with it he would like to have everything dumped at the old UCC Plant area then hire Jerel Childers to haul it to the burner once a month. He charges around $55 a semi load to haul. He said he felt this would save time and be cheaper.
Everyone seemed to agree with the Mayor.

It was brought up that the 600 block of E. 6th Street has a sewer problem with several on 1 line causing several backups.

Alderman Nathan Anderson said that in front of the Primary School he sees gray water running through the pipe down 9th Street and it smells. It is in the area of the school cafeteria.
Mayor made note to check it out.

Moved by Alderman William Carrell and Second by Alderman David McManus to adjourn: MOTION CARRIED – TIME 3:37 P.M.
Carrell Yea
Corzine Yea
McManus Yea
Mizell Absent